Office Operations Coordinator

TL;DR Kharon is seeking a full-time, Denver-based Office Operations Coordinator. This role is expected to report to our Denver HQ location 5 days per week.

RESPONSIBILITIES:

• Oversee inventory and procurement of office supplies, equipment, furniture, and snacks. Ensure we are always stocked and operational.
• Maintain a clean, organized, and professional office. Implement processes that ensure the workspace is conducive to productivity and adheres to health and safety standards.
• Manage all incoming/outgoing mail, packages, and deliveries. Oversee equipment functionality and assist with facilities management across multiple office locations.
• Assist with facilities management for our primary Denver location and provide remote support for satellite offices as required.
• Manage relationships with external office vendors (landlords, janitorial services, catering).
• Manage complex scheduling between the C-suite, the broader team, and external parties.
• Arrange seamless travel and accommodations (flights, lodging, and ground transport) for senior leadership and team members if needed.
• Provide as needed administrative support for various departments, including People Operations, Finance, Accounting, and Information Security.
• Partner with the People Team to create a "Red Carpet" onboarding experience for new hires, ensuring their desk, hardware, parking, and welcome materials are ready for a successful Day 1.
• Lead the logistics for company-wide events, including Sales Kickoffs (SKO), All-Hands meetings, Board meetings, and team summits.
• Assist with miscellaneous projects including scheduling and other cross-functional tasks.

QUALIFICATIONS:

• 1-3+ years in Office Management, Executive Assistant or Operations roles.
• Experience supporting a globally dispersed or hybrid workforce, preferred.
• Full proficiency in Microsoft Office, GSuite, Slack, and Zoom.
• Excellent oral and written communication skills with the ability to interact professionally with team members as high as C-level executives and external board members.
• A "go-getter" attitude. You are someone who notices what needs to be done and is proactive about it (no “hand-holding” needed!).

Kharon is a highly disruptive and incredibly innovative organization that navigates risk at the intersection of global security threats + international commerce.

What does that mean? Great question.

Operating at the nexus of global security, Kharon is on a mission to revolutionize the current landscape. We take really complex data as it relates to global security and empower our clients to not only understand the risk associated with their potential business relationships but to operationalize that data so that they can make the best and most informed decisions possible. From financial crimes and sanctions to export controls and threat identifications, our tools optimize protection against the types of risks that could otherwise be incredibly dangerous and excessively costly to any business. Serving many of today’s leading global financial and multinational institutions, Kharon products are the most powerful in the space with a precision and depth that is absolutely unparalleled.

When you look at any major global crisis event, we’re providing intelligence that’s at the heart of those circumstances. We connect the dots in a way that’s meaningful. Now, we’re experiencing unprecedented growth. As the world continues to evolve in complexity, so too does the demand for our products. Given the significance of our work and the increasing global reliance on our insights, we are looking for an Office Manager to join us at our Denver HQ as we work to shape the way businesses perceive and navigate global risks.

To the right person, this will be the perfect kind of challenge. Our mission is compelling, our product is powerful and we’re growing at a rate that makes us unstoppable. If you’re looking to be surrounded by people who will inspire you to think and challenge you to grow then look no further. Our team is made up of some of the most visionary and uncompromising individuals you will ever encounter. We don’t take ourselves seriously but we’re serious about the work we do and there is absolutely no slowing us down.

BENEFITS AT KHARON:

• Fully sponsored medical, dental, and vision insurances
• FSA program for both medical and dependent care
• Long term disability
• 401k + Roth with matching and immediate vesting
• Generous paid time off + 11 paid holidays

If interested in pursuing this position, please visit www.kharon.com/careers to apply.

The base salary range at Kharon is set between $70,000 and $80,000. Please note that this figure does not necessarily include potential bonuses, commissions, benefits, or equity that may be part of the overall compensation package.

Kharon is an equal opportunity employer, committed to cultivating and maintaining a workplace that is free from harassment and discrimination. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ethnicity, gender, gender identity or expression, sexual orientation or identity, neurodiversity, appearances, age, protected veteran status, or status as a qualified individual with disability.