Office Representative

Job Overview
We are seeking a dynamic and organized Office Representative to join our team! In this vital role, you will serve as the friendly face and efficient coordinator of our office environment. Your energetic approach will ensure smooth daily operations, exceptional customer service, and seamless administrative support. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and productive workplace atmosphere. The ideal candidate is proactive, highly organized, bilingual (if applicable), and possesses excellent communication skills.

Duties

• Manage multi-line phone systems, directing calls accurately and professionally
• Handle data entry, filing, and document proofreading to maintain organized records
• Utilize Microsoft Office Suite and Google Workspace for correspondence, reports, and scheduling
• Assist with calendar management and appointment scheduling for staff and executives
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar tools
• Provide clerical support including typing, photocopying, and maintaining accurate records of all administrative activities

Skills

• Strong computer literacy with proficiency in Microsoft Office and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Experience in office management or administrative roles with a focus on customer service excellence
• Bilingual abilities are a plus to assist diverse client needs
• Knowledge of multi-line phone systems and phone etiquette to handle inquiries professionally
• Attention to detail for proofreading documents and data entry accuracy
• Familiarity with bookkeeping software like QuickBooks for basic financial tasks
• Previous experience as a dental or medical receptionist or personal assistant is advantageous
• Strong time management skills to juggle multiple responsibilities efficiently

Join us as an Office Representative where your enthusiasm and organizational talent will help create a welcoming environment while supporting our team’s success!

Pay: $35,000.00 - $55,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person