Office Secretary

A management consulting and professional services firm operating in the Business & Management Consulting sector in the United Arab Emirates. We provide administrative, operational, and client-facing support to corporate and government stakeholders across the region. Position: Administrative Secretary (On-site, UAE) delivering high-quality front-office and back-office administrative services.

Role & Responsibilities

• Operate the front desk: greet visitors, manage check-ins, and maintain a professional reception area.
• Field and route incoming calls and emails; perform triage and follow up with internal teams and external stakeholders.
• Manage executive calendars: schedule meetings, coordinate meeting rooms, prepare agendas and meeting materials.
• Maintain accurate document control: prepare, format, file, scan, and archive correspondence, reports, and contracts.
• Coordinate travel and logistics: arrange flights, accommodation, local transport and prepare itineraries and expense documentation.
• Support office operations: process procurement requests, manage supplies, assist with basic bookkeeping and ensure confidentiality of sensitive information.
  
  

Skills & Qualifications Must-Have

• Microsoft Office
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Calendar Management
• Reception
• Document Management
• Telephone Etiquette
  
  

Preferred

• Arabic Language
• Minute Taking
• Travel Coordination
  
  

Additional Qualifications (role Expectations)

Ideal candidates will have prior on-site administrative experience in a professional services or corporate environment, strong attention to detail, and the legal right to work in the UAE. Professional disposition, discretion handling confidential materials, and the ability to thrive in a fast-paced office are essential.

Benefits & Culture Highlights

• On-site role with a stable, office-based team and structured working hours.
• Opportunities for professional development and cross-functional exposure in consulting support functions.
• Collaborative, service-oriented culture with a focus on operational excellence and client responsiveness.
  
  

Skills: microsoft excel,microsoft office,microsoft outlook,document management,microsoft word