Office Secretary

Job Overview
We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our administrative operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity for someone with strong clerical, organizational, and communication skills to thrive in a fast-paced setting.

Responsibilities

• Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry and bookkeeping tasks using QuickBooks and other office software to support financial recordkeeping
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives using Google Workspace and Microsoft Office tools
• Assist with office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions
• Proofread correspondence, reports, and other documents to ensure accuracy and professionalism

Skills

• Proficiency in QuickBooks for bookkeeping and financial management
• Strong computer skills with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to support diverse client interactions
• Previous office or clerical experience demonstrating familiarity with administrative procedures
• Exceptional phone etiquette combined with customer service skills for handling inquiries professionally
• Data entry proficiency along with strong typing speed for efficient document processing
• Knowledge of office management practices including filing systems, calendar management, and personal assistant tasks
• Proofreading abilities to ensure error-free communication across all documents

Join us in creating a vibrant office environment where your skills make a real difference! We value energetic professionals who are eager to contribute their expertise in a collaborative setting. This is more than just an office job — it’s an opportunity to grow your career while supporting a thriving organization.

Pay: $17.00 - $19.00 per hour

Work Location: In person