Office Services Clerk

A prestigious midtown law firm seeks an experienced, professional, proactive Office Services Clerk.
POSITION SUMMARY:
Under general supervision and according to established policies and procedures, performs a variety of duties including: sorts, delivers and picks up postal mail; receives, transmits and delivers all facsimiles; maintains all equipment supplies. This position is also responsible for the reproduction of documents accomplished by operating high speed and color copiers, performing various binding jobs, meeting deadlines and working as a team player by maintaining good communication lines with all Firm personnel. Observes confidentiality of client and firm matters.
ESSENTIAL FUNCTIONS:
· Reproduce documents, per requested instructions, on high volume copiers.

· Prioritize all incoming jobs.

· Key client/matter numbers in the cost accounting system.

· Bind documents in various styles as requested and operate paper drill and cutter.

· Quality check the copies run and keep appropriate records.

· Communicate with attorneys, paralegals, secretaries and staff personnel.

· Send facsimile transmissions.

· Sort and distribute incoming and interoffice mail and handle nightly mail drops.

· Operate mail machinery.

· Ensure copy areas and printer areas are stocked.

· Ensure that Conference Rooms are set up and cleaned properly.

· Order office and kitchen supplies as directed.

· Assists in all other areas of Office Services, as required.
JOB REQUIREMENTS:
Education:

High School Graduate or its equivalent / Some College Preferable

Experience:

A minimum of three years of experience on high volume copiers. Experience in a law firm Office Services & Support environment preferred.

Skills:

· Must be able to understand and follow instructions.

· Must be able to organize and prioritize numerous tasks and complete them under time constraints.

· Must display excellent customer service skills and professional manner (on the phone and in person) with clients, attorneys, paraprofessionals, secretaries, and other staff members.

· Must be able to program, operate and troubleshoot high/low speed and color copiers, printers and MFD’s (multiple function devices).

· Ability to work under pressure.

· Must be able to make productive use of working hours and be flexible to change shift hours as needed.

· Work in a typical office setting characteristic of an Office Services department. At times, must work with little to no supervision.
EQUIPMENT TO BE USED:
Printers and Multi-Function Devices, High volume copiers, Personal Computer, Binding equipment, Paper drill and paper cutter, Facsimile machines, Postage machine, Telephone, Typewriter

Requires constant standing, bending, stooping and reaching. Requires lifting, possibly up to 60 pounds or more and as high as eight feet. Requires manual dexterity sufficient to operate standard office machines such as high speed copiers (being able to clear jams as they occur), binding equipment, paper drill, cutter, and cost accounting system.
Must be able to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Must be able to work well as a member of a team and make judgment decisions. Must be able to adapt to changing work situations and grasp and apply new ideas. Must be able to relate and interact with people at all levels within the Firm. Must be able to deal with constant interruptions and be able to pick up where left off.

The Firm offers excellent benefits as well as competitive salaries. EOE/M/F/D/V.

Job Type: Full-time

Pay: From $21.97 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Office Services: 2 years (Required)

Ability to Commute:

• New York, NY 10019 (Required)

Work Location: In person