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Office Specialist 2
Office Specialist 2
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by 04/072026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tanya Kindrachuk at tanya.kindrachuk@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Accommodation and/or Accessibility Requests:
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Position Details
Position Information
Department
Ext Clackamas Co Office (TEX)
Classification Title
Office Specialist 2
Job Title
Office Specialist 2
Appointment Type
Classified Staff
Job Location
Oregon City
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement’s Extension Clackamas County Office at Oregon State University.
This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Clackamas County located in Oregon City, Oregon.
This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Clackamas County located in Oregon City, Oregon.
As a team member, this OS2 provides general office support, business financial functions, and program support for the OSU Clackamas County. This OS2 performs a wide range of office support, technical, and/or administrative or business-related tasks in support of Extension programming and services for residents of Clackamas County. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes assisting the Administrative Office Manager with the Clackamas’s Civil Rights and Language/Visual Access obligations.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
About Clackamas:
Clackamas County is one of 36 counties in Oregon and was named after the Clackamas Indians. It is the third most populated county in the state. The Extension Clackamas County employees and trained volunteers work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Clackamas communities.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website.
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division’s website.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
55% Financial office support
- Assist with the reconciliation of financial accounts for OSU Extension Clackamas County and its programs.
- Record and maintain a record of all fiscal transactions and submit them to the Administrative Office Manager.
- Retain fiscal and administrative documents in accordance with OSU record retention policies.
- Assist with processing and reconciliation of fiscal transactions made by faculty and classified employees.
- Prepare and process invoices, journal vouchers, and travel reimbursements in the applicable OSU Financial Information System (FIS) following all accounting procedures outlined in the FIS manual.
- Process reimbursements through the county system for the tax service district funding.
- Accept payments in cash, check, and digitally from public for payment of publications, conferences, workshops, services, classes, etc.; and record and maintain a record of these transactions.
- Serve as the primary person to deliver bank deposits at OSU designated bank when necessary. Travel/driving is required. The Administrative Office Manager will serve as backup.
- Assist Administrative Office Manager with other accounting duties as requested.
- Assist the Administrative Office Manager with budget preparation and analysis.
20% General business functions
- Utilize OSU digital systems for administrative and program reports including account balance reports for OSU employees in Clackamas County.
- Assist Administrative Office Manager with tracking and ordering supplies for the office.
- Utilize technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment.
- Ensure efficient and secure operation for office computer printers/copiers and related equipment, serve as liaison with the OSU’s Service Desk-IT.
- Track computer lifecycle replacement schedule and coordinate updates for eligible staff.
- Track and conduct inventory of minor equipment and the check-out process by customers and OSU Clackamas employees and maintain accuracy of documentation.
- Perform responsibilities assigned by Administrative Office Manager as they relate to OSU relationship with County 4-H Association and County Master Gardener Association, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the County Association agreement.
- Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
20% Website, social media, and newsletter development and maintenance
- Assist in maintaining and updating content on the OSU Extension Clackamas County website and social media.
- Generate marketing materials needed for the OSU Extension Clackamas office including development and distribution of newsletters, annual report, flyers, meeting announcements, brochures and other outreach materials either independently or in collaboration with OSU employees.
- Follow OSU and division brand guidelines.
- Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.
- Ensure diversity of images, identities and perspectives are represented in photos, artwork, and printed materials.
- Ensure the accessibility of marketing materials, including language access and formats.
5% Other
- Perform other duties as assigned.
- Assist with meeting minutes at monthly staff meetings in rotation with front office staff.
- Assist with answering office phones and greeting customers as needed when other front office staff are on break times or on leave.
- Assist the OSU Extension Clackamas County Office Team with ensuring a safe, welcoming, and respectful environment for all employees, participants and visitors.
- Complete all university mandatory training sessions as required, including the division’s civil rights training session(s).
What We Require
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
What You Will Need
- Excellent customer service skills.
- Exceptional ability to handle multiple detail-oriented tasks.
- Experience with record keeping and bookkeeping.
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms.
- Experience using spreadsheets for tracking financial transactions, including using macro formulas and pulling data from financial systems.
- Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
- Ability to work effectively and accurately with minimal supervision.
- Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner.
- Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously.
- Ability to maintain confidentiality and professionalism.
- Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- Experience using graphic design tools such as Canva.
- Microsoft Publisher and PowerPoint skills.
Working Conditions / Work Schedule
- Typical work hours are during Monday-Friday between 8:00 a.m. to 5:00 p.m.
- Work is primarily conducted in an office setting; however, the position may require flexibility to work in evenings and weekends based on support of programming needs such as supporting shows and fairs, coordinating with supervisor to adapt work schedule to address the programming needs.
- This position spends extensive periods of time sitting, standing at desk in front office.
- This position spends extensive periods of time using a computer.
- Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs; setting up of events; delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$19.36
Max Salary
$28.75
Link to Position Description
Posting Detail Information
Posting Number
P05602CT
Number of Vacancies
1
Anticipated Appointment Begin Date
04/30/2026
Anticipated Appointment End Date
Posting Date
03/30/2026
Full Consideration Date
04/07/2026
Closing Date
04/21/2026
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 04/072026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tanya Kindrachuk at tanya.kindrachuk@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Accommodation and/or Accessibility Requests:
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
Supplemental Questions
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