Office Specialist II

Office Specialist II

FT / PT Status – Part-Time
Salary – $15.48 - $29.06 Hourly Wage
Remote Work / In-Office – Hybrid

Recruiter – Coral Ortega | caortega@utah.gov
Application Deadline – 6/28/2026 6:00 PM MDT

The Utah Department of Environmental Quality (DEQ), Division of Water Quality, is seeking a detail-oriented, self-motivated professional to join our team as a part-time Office Specialist II.

Key Responsibilities

• Establish and maintain a centralized database of federal funding sources, purposes, and real-time balances to mitigate fiscal risk.
• Locate and assemble complex records requiring substantial research and subject matter expertise.
• Oversee digital filing and document integrity within Laserfiche, Aestiva, and Google Drive.
• Serve as the Assistant Travel Coordinator, managing staff submittals, reimbursements, and inquiries.
• Manage vendor data updates.
• Draft and distribute single audit letters, and assist with administrative portion of subrecipient risk assessments as needed.
• Process agency documents by reviewing for accuracy, evaluating against policy, and taking independent action to resolve discrepancies.
• Assist Contract Grant Analyst in drafting authorization letters and packets, to include workflow management and Laserfiche filing.
• Perform basic accounting functions as needed.
• Assist Financial Analyst with separation of duties regarding check deposits.
• Develop and run basic Data Warehouse Queries.

Qualifications

Minimum Qualifications:

• Proficiency in Microsoft Word, PowerPoint, and Excel.
• Demonstrated ability to exercise considerable independent judgment in applying agency regulations and resolving inconsistencies in documentation.
• High School diploma or equivalent (Associate degree in Finance, Business Administration, or a related field preferred).

Preferred Qualifications:

• Ability to perform complex production tasks that require a comprehensive knowledge of pertinent rules, regulations, and policies.
• Advanced skills in originating professional correspondence and assisting fellow staff members with complex forms.
• Proven experience in advanced office support and administrative coordination.
• Proficiency in database management and digital filing systems (experience with Laserfiche or Aestiva is a plus).

About the Role

Location –
195 North 1950 West
Salt Lake City, UT, 84116
United States
Background Check Required – You must successfully pass a criminal history check.
Drug Test Required – No
Schedule Code – IN - Part-time indefinitely. This position may be considered for conversion to a career service role contingent on funding, performance, and organizational needs.
Benefits – No

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
For more information about The Department of Environmental Quality and the Division of Water Quality, click here.

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.