Office/HR Operations Coordinator

Liberty- Office/HR Operations Coordinator

Location: Nashville, TN

Pay range: $25-$30/hr

Benefits:

• Bi-Weekly pay
• Medical, Dental, Vision plans
• Free Basic Life Insurance
• Voluntary Life
• Short- and Long-Term Disability
• Company matched 401K
• Paid Holidays
• Paid Time off

Position Summary:

We are seeking a dynamic and highly organized Office/HR Operations Coordinator to manage daily office functions and provide administrative support to leadership and assist with HR support across three fast-growing companies housed under one roof. This unique role bridges operations, HR and administrative support for Knight's Mechanical, Liberty Mechanical, and Southern Mechanical.

About Us:

Knight's Mechanical, Liberty Mechanical, and Southern Mechanical are leading mechanical contractors serving the Nashville area and beyond. We are proud to be part of Ascension Property Services (APS)-a nationwide group of specialty trade contractors with decades of experience across commercial, healthcare, educational, hospitality, manufacturing, and institutional sectors.

We operate under a customer-focused, employee-driven business model that emphasizes loyalty, consistency, and expertise. Our culture is fast-paced, collaborative, and success-oriented. We are looking for an individual who shares our passion for helping customers, has a positive attitude and is committed to always offering their very best workmanship and customer care.

Responsibilities: Responsibilities as outlined below, and any additional duties as required/assigned by the leadership.

• Time Approval for Payroll
• Tracking and Entering PTO/Holidays/Absences/Leaves
• Assisting HR Team with communication to Employees with Benefits, Open Enrollment, Policies
• Answering Phones
• Ordering Supplies for Field and Office
• All Record Keeping
• Managing Employee Certifications
• Host New Hire Orientations
• Verify I-9 Documents and complete E-Verify
• Assist with Safety Administration
• Assist Operations with any Paperwork
• Write and Audit Purchase Orders
• Assist Estimators and Project Managers as needed
• Process mail

Required Skills/Abilities

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Ability to function well in a high-paced and at times stressful environment

Education and Experience

• Bachelor's degree in business, HR or related fields and/or equivalent experience
• 2-3 years Administration related experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Able to lift up to 15lbs

Please note the selected candidate will be required to submit to full pre-employment background and drug screening.