Office/Operations Manager

The Role
Our client is looking for a hands-on Office Manager / Operations Manager to support a fast-growing international marine group in Dubai. This is a broad, “hub” role combining HR, office management, operations, PR, and administration, working closely with a high-calibre leadership team. Initially based in JLT, the role will relocate later in the year to Burj Daman, DIFC, as the business transitions into new offices. Key Responsibilities: A. Office & Facilities Management 1. Oversee day-to-day running of the Dubai office (JLT and later DIFC). 2. Manage reception, meeting rooms, office supplies, vendors, and maintenance. 3. Coordinate moves, fit-outs, and workspace planning as the team expands. B. HR & People Operations 1. Support HR processes, including offers, employment contracts, onboarding, and offboarding. 2. Maintain HR files, leave records, and employee data in line with UAE regulations. 3. Liaise with PRO/external partners on visas, labor cards, and other government documentation. 4. Coordinate performance review cycles and training logistics as required. C. Operations & Executive Support 1. Act as a central coordination point between leadership, staff, and external stakeholders. 2. Assist with travel, itineraries, expenses, and diary management for senior management as needed. 3. Support implementation of policies, procedures, and internal controls across the office. D. PR, Communications & Culture 1. Help organize internal and external events, team activities, and client lunches. 2. Support corporate PR initiatives and brand representation (e.g., conferences, VIP visitors). 3. Promote a positive, professional office environment aligned with the group’s international standards. E. Administration & Reporting 1. Prepare reports, presentations, and management documentation. 2. Manage incoming correspondence, basic contracts/NDAs routing, and document control. 3. Track office-related budgets and invoices, ensuring cost-effective operations.

Requirements
1. Bachelor’s degree or equivalent. 2. 5+ years’ experience in a combined office management / HR/operations role in Dubai, ideally within a professional services, financial services, marine, commodities, or similar international environment. 3. Strong working knowledge of UAE labor law and HR/visa processes (in coordination with a PRO). 4. Excellent written and spoken English; additional languages an advantage. 5. Highly organised, proactive and comfortable “owning” the office function in a fast-growing business. 6. Confident dealing with senior stakeholders, able to build trust quickly and maintain confidentiality. 7. Strong Microsoft Office skills and familiarity with HR/office systems. #MENARecruitStrength #OfficeManagerDubai #OperationsManager #DubaiJobs #DIFCJobs #JLT #HRandOperations #MarineIndustry #OfficeManagement #UAEJobs

About the company
MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.