Officer, Degree Audit Support - Office of the Registrar (Time-limited contract)

Reports to: Associate Registrar, Academic and Graduation Affairs

Purpose:

The job holder provides specialized graduation advising and operational support within the Degree Audit unit. The role is responsible for guiding undergraduate students through their final year requirements, identifying academic discrepancies, and collaborating with academic advisors to resolve them. The job holder administers the technical processing of graduation applications, ensuring the accuracy of student records, diploma lists, and commencement publications while strictly adhering to university policies and Family Educational Rights and Privacy Act (FERPA) regulations.

Responsibilities:

Graduation Advising and Student Support:

• Provide graduation advising for senior students, ensuring they understand their remaining degree or program requirements
• Monitor the course registration of the graduating class to ensure compliance with outstanding obligations
• Inform students of missing requirements and collaborate with academic advisors to resolve issues in a timely manner

Data Processing and Records Management:

• Receive online graduation applications and update the official, calling, and Arabic names on the Banner system
• Administer the processing of academic exceptions, posting approved waivers, substitutions, and overload requests onto the degree audit system
• Check the program requirement completion of the graduating class after final grades are matriculated

Reporting and Logistics:

• Compile and validate the graduation lists required to print ceremonial diplomas
• Compile the English and Arabic name lists for the commencement program booklet
• Use reports to validate data entry and ensure unit tasks are accomplished within the semester timeline
• Maintain the unit’s filing system in line with retention guidelines and organizing standards

Additional Related Duties:

• Perform other related duties as assigned

Requirements:

Minimum Education Requirements:

• Bachelor’s degree in business, communication, or equivalent is required

Experience:

• A minimum of seven years of total experience, including four to five years of relevant experience, preferably within an institution of higher education

Skills:

• Technical: Strong computer skills with Microsoft Office, knowledge of Banner and Argos is an asset
• Communication: Excellent verbal and written skills in English, with strong interpersonal skills
• Organizational: Ability to work under pressure, multi-task, and meet strict deadlines
• Compliance: Understanding of privacy regulations, Family Educational Rights and Privacy Act (FERPA), and academic policies

This position is open until April 4, 2026

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted

"The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply."

“We thank all individuals who have expressed interest in working at The American University in Cairo.”