Officer – HR Operations

Officer – HR Operations

Corporate 1100-Corporate Office, Bangalore, Karnataka, India

• Oversees the vendor management process on Bank's empanelment and ensure adherence.

• Monitoring the process of payments of HR invoices and NOC'S

• Monitoring the expenses in various human resources GL and ensure coordination with Finance to identify and collect wrong entries if any

• Assisting in budgeting exercise and closure of urgent requirements of audit/risk/compliance.

• OPEX Budgets resting with the role

• Key Projects handled
• Key Policies drafted
• Key regulatory reports submitted

• HR Vendor Empanelment - within 15 days post approval as per vendor onboarding SOP

• Maintain and reconcile fortnightly consultant payouts through payment tracker

• Monthly invoice processing before 30th of every month

• Ensure the vendor payments, terms & conditions are validated against MSA and SOW before payout

• Vendor renewal process initiation before 90 days before expiry.

• Coordinate with vendor to complete the document requirements, provide / release he purchase order and collect Performa / GST/Tax invoice (As per agreement) wherever required within the stipulated timeline.

• Ensure the payout confirmation is passed to vendor after payout with UTR and advance notification shared for termination/non-renewal with vendor/s.

• Periodical Risk / self-assessment for vendors and the same to be submitted to Risk team

• Ensure the necessary approvals are obtained as per the process

• Validation of employee status for those vendors who are getting employee related payouts – manpower consultants

• Ensure monthly provision data is collected and submitted within 27th of every month

• Ensure to submit the agreements along with stamp paper to operations for storage-by 10th of every month.

• Work closely on GL reviews on monthly basis and assist for rectifications in coordination with Finance.

• Ensures 100% accuracy in agreement renewal process and onboarding process

• To adhere to the process of performance appraisal.

• To be abreast with latest changes in policies, processes and systems.

• Graduate/Master in Business Administrations – HR / Finance

• 1-3 years of experience

• NA

• Proficiency with MS Office Applications especially MS Excel/MS outlook

• Knowledge on invoice processing / vendor management

• Strong data management skills

• Process documentation

• Communication and interpersonal skills

• customer service skills

• Attention to details

• Self-Driven & Result Oriented

• Execution

• Planning and Organizing

• Collaborating

• Human Resource Team

• All Other stakeholders to complete the vendor management process

• Vendors