Officer - SCM Procurement

JOB PURPOSE:

To support the leadership to deliver procurement administrative outcomes by:

• Actioning routine and non-routine procurement administration tasks accurately
• Leading small-scale Area projects

RESPONSIBILITIES:

2.1 Deliver timely, procurement administration services to ensure staff satisfaction, compliance and cost-control

Action procurement tasks and procedures:

• Action RFQ’s
• Prepare standard documents, including converting PRs to POs
• Maintain a complete and accurate record of procurement related documents
• Reconcile monthly procurement statements and highlight anomalies
• Update Portal in correct categories
• Validate all procurement
• Support the senior staff to manage the budget
• Persuade suppliers for timely delivery of materials and to the right quality

Monitor:

• Maintain open communication with Line Managers on procurement issues
• Ensure timely action in relation to RFQ turnarounds and PO’s

Process improvement:

• Identify opportunities to improve processes and procedures
• Ability to under
• Prepare proposals; implement the changes
• Leverage the SA technologies to increase efficiency
• Assist in preparing process flows
• Ability to understand and implement batch sizing and cost optimisation

Area administration:

• Maintain the area filing systems, including policy updates.
• Ensure accurate version control
• Lead small-scale Area projects including: Special ad-hoc procurement reports and analysi.

2.2 Reporting and policy: Analyse RFQ data; prepare reports and recommendations to inform policy and key decisions

• Prepare preliminary reports and recommendations
• Ensures timely turnaround of RFQ’s ⠀⠀ ⠀⠀ ⠀⠀ ⠀⠀ ⠀⠀

2.3 Action the SA Environment, Health & Safety (EHS) procedures to maintain high EHS standards

• Action the SA EHS safety routines for own work area
• Action regular inspections to ensure safety. Raise notifications
• Maintain SA housekeeping standards (5S) in own work area.

REQUIREMENTS:

Essential qualifications, knowledge, experience and skills:

• Degree or Diploma in business administrations or related field with 2 years of relevant experience in an Administration role, preferable in a Materials area
• Well-developed technology skills including Microsoft office (intermediate level) and SAP modules (intermediate level)
• Well-developed communication and interpersonal skills
• Fluent in spoken and written English and Arabic