Onboarding Coordinator - Talent Acquisition

Position Overview

Schedules: Monday - Friday

Benefits and perks available for eligible positions include: robust educational assistance programs, generous paid time off, employee assistance and wellness programs, paid parental leave, qualifying employer for the Public Service Loan Forgiveness (PSLF) Program, plus more.

Job Description

Under general supervision and according to established policies, procedures and in compliance with federal and state laws, performs pre-employment-related processes. The New Associate Navigator assist candidate with onboarding and support responsibilities as delegated by the Talent Acquisition Leadership to assist with efforts in onboarding and hiring according to established procedures and policies.
Coordinates with new hires and finalizes new employee requirements as part of the onboarding process to ensure new hire have completed all requirements to attend orientation. Also includes administrative responsibilities to maintain confidential records associated with the employment process. Processes I-9s through the I-9 lifecycle in compliance with Federal regulations and guidelines including e-Verify.

Key Duties & Responsibilities

• Complete a variety of duties with Pre-Hire and Onboarding process for new hires:
  • Works closely with recruiters to ensure new hire is ready to start the Onboarding process
  • May schedule New Hires for appointment with the Associate Occupational Health
  • Coordinates all pre-hire documents to be emailed to candidate via the appropriate
    systems
  • Assist new hires when completing necessary pre-hire task within the Onboarding
    process
  • Assists new hires as needed with onboarding questions
• Complete administrative tasks related to candidate screening and onboarding to facilitate a smooth operation of the department for staff and visitors:
  • Order and review the background check results
  • Ensure new hire has clearance to attend orientation by Associate Occupational Health
  • Upload primary source verification documents into iCIMS
• Performs general office and administrative tasks, responsible for maintenance of confidential files:
  • May assist with making ID badges for new hires and other employees as needed
  • Administrative tasks as delegated by Recruiter(s) or Manager
  • Maintain I-9 files within Hire Right
  • Reviews forms are complete and accurate for audit purposes
  • Submit competency related documents to Imaging
• Performs other duties as assigned

Qualifications

Position requires a bachelor’s degree in human resources, Business or related field. One (1) year of experience in employment/recruitment, or business office setting. Relevant work experience may substitute for degree requirement. Excellent verbal/written communication skills, sound judgment and exceptional listening skills required. Must be proficient in Microsoft Office Suite, email, and internet applications.
Previous experience working in Human Resources in a healthcare recruitment setting or healthcare leadership experience preferred. PHR certification preferred.

Why Work at UAB Medicine

We are UAB Medicine, Alabama’s largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.1 million patients each year – from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 2,200 physicians. Our key facilities include UAB Hospital – ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state’s only ACS-verified Level I adult trauma center and Magnet-designated hospital – along with UAB Hospital-Callahan Eye and five UAB St. Vincent’s hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you’re seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there’s a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you’ll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.