Onboarding Specialist - Associate & Sr. Associate

TCS Mumbai is Hiring for Onboarding Specialist - Associate & Sr. Associate

Role: Associate & Sr. Associate – Talent Acquisition Onboarding

Job Location : TCS Olympus Thane, Mumbai

Experience : 3 years to 6 years

JD : Kindly refer to the end of the post

Interested candidates please mail with EP ID (registration number – process mentioned) in the mentioned Email ID ( guha.suman@tcs.com )

Please mention “#TA Onboarding_Mumbai” in your EMAIL SUBJECT LINE

Mandatory Requirements (How to generate your EPCN)

EPCN number is mandatory for eligibility of the interview

• Step 1: Visit https ://ibegin.tcs.com/iBegin/
• Step 2: Click to login
• Step 3: Click New user (Register with us)
• Step 4: Select "BPO" in areas of interest and complete the registration. (Fill the details)
• Step 5: Once completed, your TCS no. will be generated which starts from EP2025XXXX .
• Step 6: You will receive the EP number on your personal e-mail ID.

Eligibility :

• Minimum 15 years of regular, full-time education (10 + 2 + 3)
• Should be flexible with night shifts & rotation shifts

Overview :

The Onboarding Specialist is responsible for ensuring a smooth and engaging onboarding experience for new hires. This role coordinates all aspects of the onboarding process, from Welcome email, contingency launch and monitoring, establishing start date, scheduling Orientation and Day 1 letter. The specialist serves as the key liaison between hiring managers, recruiters and new employees to ensure a seamless transition into the organization.

Key Responsibilities :

• Act as the primary point of contact for new hires during the onboarding phase, answering questions and guiding them through the process
• Point of contact for all candidates in Pre-hire stage - Coordinate end-to-end onboarding processes, including pre-boarding, first-day logistics and orientation
• Select appropriate background check package based on job code, location, etc.
• Order appropriate drug tests based on job code, location, etc.
• Check BG and DT results, basis provide clearance.
• Schedule start date and selecting appropriate onboarding event in My Learning
• Update candidate profile in Workday – Ready for Hire
• Send day 1 email to candidate, hiring manager and recruiter with instructions on where to Report, badging, I-9, Orientation, etc.
• Collaborate with Talent Acquisition Advisor (Recruiter), Hiring Manager, and business units to ensure smooth onboarding.
• Maintain accurate onboarding records in HR systems and update checklists, trackers, and reports as needed.
• Support global/regional onboarding programs and initiatives as applicable.