Onboarding Specialist II, (Temporary)

Qualifications

MINIMUM QUALIFICATIONS

• Associates degree from an accredited institution in Criminal Justice, Law Enforcement, Legal Studies, Human Resources, or other closely related field.
• Two years of experience with new employee screening and onboarding which includes oversight of employment background screening.
• Experience with project management providing oversight of vast quantities of data.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

PREFERRED QUALIFICATIONS

• Experience with the Agency for Healthcare Administration or Department of Children or Families Care Provider Background Screening Clearinghouse.
• Experience with reading and interpreting background screening results and making sound eligibility determinations based on policy, regulations and applicable laws.
• Experience with K-12 public education institutions.

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive knowledge of Florida Statute 435, Employment Screening requirements.
• Knowledge of employment laws and HR best practices.
• Knowledge of legal and regulatory requirements related to fingerprinting and background checks.
• Knowledge of or ability to learn the use and troubleshooting of electronic fingerprinting equipment.
• Strong interpersonal and communication skills.
• Skill in completing work assignments accurately and with a strong attention to detail.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with a diverse group of new hires, staff, and third party vendors.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to maintain confidentiality and discretion at all times.
• Ability to take initiative to plan, organize, coordinate, and perform work in various situations when numerous and diverse demands are involved.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.

Adopted: 12/01/2025

Responsibilities

ESSENTIAL JOB FUNCTIONS

Typical duties include but are not limited to:

• Create and implement a project plan to transition all current District employees to the Clearinghouse in compliance with Chapter 435, Florida Statutes.
• Identify appropriate level of background screening required for each position.
• Perform fingerprinting for current and new employees requiring background screening in accordance with applicable state and federal standards.
• Submit fingerprints to the appropriate databases or clearinghouses for background checks or other security purposes.
• Maintain accurate and up-to-date records of all fingerprint submissions, including tracking the status of background checks and clearances.
• Serve as primary point of contact and subject matter expert for employees, new hires, and third-party vendors.
• Monitor and review Clearinghouse results to independently research, investigate, and gather additional information needed to make eligibility determinations, escalating unusual or complex situations.

• Create and implement a project plan to transition all current District employees to the Clearinghouse in compliance with Chapter 435, Florida Statutes.

  Identify appropriate level of background screening required for each position.

  Perform fingerprinting for current and new employees requiring background screening in accordance with applicable state and federal standards.

  Submit fingerprints to the appropriate databases or clearinghouses for background checks or other security purposes.

  Maintain accurate and up-to-date records of all fingerprint submissions, including tracking the status of background checks and clearances.

  Serve as primary point of contact and subject matter expert for employees, new hires, and third-party vendors.

  Monitor and review Clearinghouse results to independently research, investigate, and gather additional information needed to make eligibility determinations, escalating unusual or complex situations.

  Provide support to internal partners by delivering timely updates on the status of fingerprint-based background checks.

  Troubleshoot and resolve technical issues related to the Clearinghouse and third-party vendors.

  Prepare and submit reports as required by regulatory bodies or internal management.

  Stay updated on changes in laws, regulations, and technology related to background checks, clearances, and the Clearinghouse.

  Assist with all other new hire onboarding such as new employee orientation, completion of employment and compliance forms, employment references.

  Perform other job-related duties as assigned.

  Create and implement a project plan to transition all current District employees to the Clearinghouse in compliance with Chapter 435, Florida Statutes.

  Identify appropriate level of background screening required for each position.

  Perform fingerprinting for current and new employees requiring background screening in accordance with applicable state and federal standards.

  Submit fingerprints to the appropriate databases or clearinghouses for background checks or other security purposes.

  Maintain accurate and up-to-date records of all fingerprint submissions, including tracking the status of background checks and clearances.

  Serve as primary point of contact and subject matter expert for employees, new hires, and third-party vendors.

  Monitor and review Clearinghouse results to independently research, investigate, and gather additional information needed to make eligibility determinations, escalating unusual or complex situations.

  Provide support to internal partners by delivering timely updates on the status of fingerprint-based background checks.

  Troubleshoot and resolve technical issues related to the Clearinghouse and third-party vendors.

  Prepare and submit reports as required by regulatory bodies or internal management.

  Stay updated on changes in laws, regulations, and technology related to background checks, clearances, and the Clearinghouse.

  Assist with all other new hire onboarding such as new employee orientation, completion of employment and compliance forms, employment references.

  Perform other job-related duties as assigned.

  Provide support to internal partners by delivering timely updates on the status of fingerprint-based background checks.
• Troubleshoot and resolve technical issues related to the Clearinghouse and third-party vendors.
• Prepare and submit reports as required by regulatory bodies or internal management.
• Stay updated on changes in laws, regulations, and technology related to background checks, clearances, and the Clearinghouse.
• Assist with all other new hire onboarding such as new employee orientation, completion of employment and compliance forms, employment references.
• Perform other job-related duties as assigned.

Adopted: 12/01/2025

Create and implement a project plan to transition all current District employees to the Clearinghouse in compliance with Chapter 435, Florida Statutes.

Identify appropriate level of background screening required for each position.

Perform fingerprinting for current and new employees requiring background screening in accordance with applicable state and federal standards.

Submit fingerprints to the appropriate databases or clearinghouses for background checks or other security purposes.

Maintain accurate and up-to-date records of all fingerprint submissions, including tracking the status of background checks and clearances.

Serve as primary point of contact and subject matter expert for employees, new hires, and third-party vendors.

Monitor and review Clearinghouse results to independently research, investigate, and gather additional information needed to make eligibility determinations, escalating unusual or complex situations.

Provide support to internal partners by delivering timely updates on the status of fingerprint-based background checks.

Troubleshoot and resolve technical issues related to the Clearinghouse and third-party vendors.

Prepare and submit reports as required by regulatory bodies or internal management.

Stay updated on changes in laws, regulations, and technology related to background checks, clearances, and the Clearinghouse.

Assist with all other new hire onboarding such as new employee orientation, completion of employment and compliance forms, employment references.

Perform other job-related duties as assigned.

Additional Job Information

2 year temporary position with benefits, U06, $20.74, 8 hours, 255 days

Compensation may increase based upon relevant education and experience.