Onsite construction administrator/executive assistant

Job Overview
We are seeking a dynamic and highly organized Onsite Construction Administrator/Executive Assistant to join our team. This pivotal role combines administrative excellence with on-the-ground support for construction projects, ensuring seamless coordination, efficient office management, and effective project execution. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional multitasking abilities, proactive communication skills, and a passion for supporting construction operations from the ground up. This paid position offers an exciting opportunity to be at the heart of construction site activities while providing vital administrative support to ensure project success.

Responsibilities

• Provide comprehensive onsite administrative support to construction teams, project managers, and executives to facilitate smooth daily operations.
• Manage and coordinate project schedules.
• Assist with event planning for project meetings, site visits, and stakeholder engagements, including logistics and material preparation.
• Oversee office management duties such as filing, data entry, document proofreading, transcription, and maintaining organized project files.
• Handle communication via multi-line phone systems with professionalism and courtesy, ensuring clear and effective information flow.
• Perform clerical duties including typing correspondence, managing front desk responsibilities, and maintaining organized filing systems.
• Ensure accurate data entry into project management software and maintain detailed records of all onsite activities and communications.
• Provide excellent customer service by addressing inquiries from vendors, contractors, clients, and team members promptly and professionally.

Requirements

• Proven experience in office management or administrative support roles within a construction or project-driven environment.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Excellent communication skills with professional phone etiquette and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets).
• Skilled in data entry, proofreading, transcription, filing systems, and general clerical tasks.
• Knowledge of project coordination processes including scheduling, document management, and deadline tracking.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Prior experience as a personal or executive assistant is preferred; experience supporting onsite construction teams is a plus.
• Familiarity with multi-line phone systems and office technology such as DocuSign is advantageous. Join us in this energetic role where your organizational talents will directly contribute to the success of our construction projects! We value proactive individuals who are eager to support our team’s growth while enjoying a collaborative work environment built on professionalism and enthusiasm.

Disclaimer: Contacting the firm or its relevant personnel outside of this platform will result in disqualification from the job consideration process

Pay: $18.00 - $25.00 per hour

Work Location: In person