Open Records Supervisor

Description

The purpose of this position is to evaluate data, trends and workflow processes, and monitor data input to assure quality control of records management system and compliance with rules and regulations. Ensure compliance with federal, state and local laws and regulations.
This class works independently, under limited supervision, reporting major activities through periodic meetings.

Examples of Duties

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.

• Reviews and updates open records policies and procedures for effectiveness and compliance with applicable regulations.

• Reviews and update policies, practices, precedents, and procedures to ensure compliance with applicable laws.

• Provides guidance and oversight with daily Open Records requests.

• Provides guidance in the coordination efforts with the County Attorney’s Office, Mayor’s Press Office and Mayor’s Legal Counsel on open records issues.

• Oversees the development of training programs and conducts training.

• Provides oversight in systems upgrades, output requirements, report specifications, operating procedures, goals and objectives and advises on solutions to problems.

• Evaluates computer application functions and updates policies to improve efficiency and utilizations of computer applications.

• Performs related work as assigned.

Minimum Requirements

• Bachelor’s Degree in Information Technology, Business or Public Administration or related discipline.
• Three (3) years of open records processing experience.

• An equivalent combination of education, training and experience.

• Must submit to fingerprinting for criminal history check.

• Experience editing and redacting video footage.

Supplemental Information

PHYSICAL DEMANDS
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

AMERICANS WITH DISABILITIES ACT COMPLIANCE
Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES
May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave

• Vacation (pro rata)
• Sick Leave (pro rata)
• Holiday Pay (pro rata)

• Ineligible For Benefits

• Ineligible For Benefits

• Ineligible For Benefits