Operation Coordinator

Job Duties and Responsibilities:

• Manhour & Timesheet Management
• Record, monitor, and update daily man-hours for all personnel.
• Upload, maintain, and verify man-hour records for third-party workforce.
• Prepare, review, and submit timesheets, field tickets, and overtime reports.
• Documentation & Compliance
• Maintain and update transportation logs.
• Track, manage, and follow up on Aramco ID files, renewals, and compliance requirements.
• Follow up with clients regarding required documentation, renewals, and approvals.
• Ensure all documents are complete, accurate, and aligned with client expectations.
• Training Coordination
• Schedule and coordinate mandatory trainings such as Pre-WAP, WAP, HUET, and client-specific inductions.
• Manage OGUK and periodic medical schedules for technicians.
• Maintain and update training records for third-party personnel.
• Employee Recognition & Administrative Support
• Support employee recognition programs for technician performance and achievements.
• Provide operational and administrative support to HR and Operations teams.
• Perform additional tasks and duties as assigned, demonstrating flexibility across different roles

Qualifications &Skills:

• Diploma or Bachelor’s degree in Business Administration, HR, Operations, or related field.
• Experience in operations coordination, manpower management, or project administration preferred.
• Familiarity with Aramco processes (ID, Pre-WAP/WAP, HUET, OGUK) is an advantage.
• Strong organizational and documentation skills.
• Excellent communication and follow-up abilities.
• Proficiency in MS Office and operational systems.
• Ability to prioritize tasks and work under pressure.
• High attention to detail and accuracy.