Operations & Administration Executive

Job Title: Operations & Administration Executive

Location: On-Site — H-12, NSTP, Islamabad

About ImagineArt

We're redefining how the world creates and designs.

ImagineArt is one of the fastest-growing GenAI companies in the world. We've scaled faster than most funded startups — with zero outside funding.

• $35M+ ARR crossed this year
• 100M+ social impressions
• Built and shipped our own image generation model, now ranked #3 globally for photo realism
  
  

No funding. No shortcuts. Just a sharp, driven team building one of the strongest GenAI products in the world — and we're just getting started.

If you want to build something that truly matters, work with exceptionally smart people, and grow at a pace most companies never experience, ImagineArt is the place.

Job Summary

We are looking for a highly organized and proactive Operations & Administration Executive to support the smooth day-to-day functioning of our office and internal operations.

This role is critical in ensuring that internal processes, office logistics, and administrative coordination run efficiently. The ideal candidate is detail-oriented, reliable, and comfortable managing multiple operational responsibilities in a fast-paced environment.

Key Responsibilities

Office & Administrative Operations

• Manage day-to-day office administration and operational logistics
• Coordinate with vendors and service providers for office needs
• Maintain office supplies and operational requirements
• Ensure the office environment runs smoothly and efficiently
  
  

Documentation & Record Management

• Maintain and organize internal documentation and company records
• Manage administrative documentation including contracts and internal files
• Ensure records and operational documents are properly structured and accessible
  
  

HR & Onboarding Support

• Assist the HR team with employee onboarding coordination
• Manage gate entry approvals and office access for new hires and visitors
• Help maintain employee records and administrative documentation
• Support onboarding logistics and internal coordination
  
  

Travel & Scheduling

• Coordinate travel bookings including flights, accommodation, and transport
• Assist with meeting scheduling and internal calendar coordination
• Support leadership and teams with operational scheduling tasks
  
  

Internal Tools & Systems

• Manage and maintain internal tools used for operations and documentation
• Coordinate access to internal systems for new team members
• Ensure internal operational information is organized and updated
  
  

Office Operations & Team Support

• Coordinate company-funded meals and daily team logistics
• Ensure meal arrangements and refreshments are organized for the team
• Support cross-team operational tasks when required
  
  

Requirements

• Bachelor's degree in Business Administration, Management, or a related field
• 3–5 years of experience in administration, office management, or operations
• Strong organizational and documentation skills
• Excellent communication and coordination abilities
• Proficiency in Google Workspace (Docs, Sheets, Drive)
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Strong attention to detail and reliability
  
  

Good to Have

• Experience supporting HR operations or employee onboarding
• Familiarity with tools such as Notion, Slack, or ATS platforms
• Experience working in a startup or high-growth environment
  
  

What we offer

• Competitive salary and growth opportunities
• Opportunity to work with a fast-scaling global AI company
• A high-performance, collaborative team environment
• Ownership and responsibility from day one
  
  

Company Culture

• Impact: Opportunity to work on innovative AI products like ImagineArt, shaping the future of creativity and user interaction
• Team: Be part of a passionate, fast-moving team that values innovation and data-driven decisions
• Growth: A culture where learning, growth, and experimenting with new ideas are deeply encouraged