Operations & Administrative Coordinator

Key Responsibilities

Administrative & Operational Support

• Manage daily administrative tasks, including scheduling, preparing agendas, maintaining documentation, and tracking action items.
• Coordinate internal communications and support alignment across leadership, working groups, and member companies.
• Maintain organized filing systems, contact lists, and operational records to ensure easy access and continuity.
• Prepare reports, summaries, and internal updates to support smooth decision-making.

Events & Meetings Management

• Support the planning, logistics, and execution of events, workshops, and member engagements.
• Coordinate venue bookings, vendor management, invitations, registration, and onsite setup.
• Ensure events run according to protocol, with attention to detail, accuracy, and professionalism.
• Assist in preparing briefing packs, agendas, and follow-up materials for all meetings.

Communications Support

• Draft and edit official correspondence, meeting minutes, and administrative communications.
• Support the development of basic content for member updates, presentations, and event-related materials.
• Ensure clarity, consistency, and accuracy across all outgoing documents.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Communications, or Event Management (or related field).
• Minimum 2 years of experience in communications, event management, and operational coordination.
• Proven ability to manage multiple priorities and deliver structured, high-quality outcomes.
• Excellent organizational and multitasking skills with strong attention to detail.
• Exceptional written and verbal communications skills in English, with proficiency in Arabic considered a strong advantage.
• Strong project management experience with a proactive, solution-oriented mindset.
• Ability to travel within the GCC region and internationally as required.