Operations Administrator

Job Summary

Currently have an exciting opportunity available for an experienced administrator to join their busy operations department in Jumeira. Your responsibilities will include:

• Supporting with reception duties as and when required such as to answer CO incoming calls; handle caller’s enquiries; booking meeting rooms etc.
• Manage the CFO’s calendar
• Weekly enrolment report circulated to SEB, principals & accountants
• Assisting with shareholder queries (printing new share certificate, managing files, etc.)
• Arranging meetings
• Taking care of letters re:projects (NOC, undertaking letter etc.)
• Maintaining payment record for consultants and contractors
• Keeping/updating record of facilities annual budget
• Raise purchase orders
• Communicating with suppliers
• Drafting contract for AMC/ECA and the keeping track of the signed files
• Keep track of DEWA consumption comparison of previous year vs current year
• Processing DEWA payment for all schools + empty apartments
• Keep track of petty cash (maintain file on excel, enter into focus, requesting cash from accounts and give to the concern person)
• Manage monthly overtime for facilities team

Required Skills

We are looking for a dynamic candidate who works well under pressure. As you can see this is a varied position, with responsibilities spanning multiple departments so the ability to work with pace, and on a number of projects at once is important. This role offers huge progression potential for the right candidate.

A suitable candidate will have more than two years in a similar administrative position, ideally within an education provider, hospitality or healthcare environments.