Operations and Compliance Coordinator

Responsibilities:

Bid intake → bid calendar → checklist → submissions

• COIs, submittals, closeout packages
• Change orders, prevailing wage paperwork tracking, certified payroll coordination (even if outsourced)
• Vendor POs, job folders, labeling, filing, “where is that document?” elimination
• Bookkeeping/QuickBooks person/Knowify/AIA
• Weekly reporting: “what’s due, what’s blocked, what’s missing”
• Scheduling jobs/estimates/installs

AI requirement (practical):

• Comfortable using ChatGPT-style tools to draft emails, create checklists, summarize specs, build templates, and automate repetitive admin tasks
• Not “prompt engineering.” More like “can you use AI like a power tool.”

Pay: $28.00 - $38.00 per hour

Work Location: Hybrid remote in Fairport, NY 14450