Operations Assistant

The role provides general administrative and operational support across our two office locations to ensure all is running smoothly and efficiently.

Responsibilities

• Oversees office areas and is responsible for day-to-day logistics
• Work with facilities, catering, IT and various vendors within the larger office
• Assists with client meetings and visitors
• Works with staff to upkeep and organize client incoming product
• Manages and facilitates office events, activities, and agency initiatives
• Assists with the onboarding of new staff, desk set up, tour, etc.
• Manages dedicated conference room and assists staff with booking rooms
• Administrative support to senior leadership
• Supports agency tools and subscriptions
• Supports internal client and resource management
• Manages incoming and outgoing mail and packages
• Ad-hoc tasks and projects within Operations, Finance, and HR
• Contributes positively to the agency culture, atmosphere and values
• Establishes professional and respectful employee relationships within the division and agency

Skills & Abilities Required

• Strong verbal and written communication skills.
• Self-motivated and able to work well in a fast-paced environment.
• Extremely organized, ability to anticipate requests and be proactive.
• Must be personable, approachable and courteous; a positive “can do” attitude.