Operations Assistant

Job Overview
We are seeking a dynamic and highly organized Operations Assistant to join our team! In this vital role, you will be the backbone of daily office functions, ensuring smooth operations and seamless project coordination. Your energetic approach and attention to detail will help maintain an efficient workplace environment, support executive administrative needs, and enhance overall office productivity. This paid position offers an exciting opportunity to develop your skills in office management, administrative support, and project execution within a fast-paced setting.

Duties

• Provide comprehensive executive administrative support, including calendar management, appointment scheduling, and email correspondence.
• Assist with event planning and coordination for company meetings, workshops, and special events.
• Manage bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial record keeping.
• Handle data entry, filing, and document proofreading to ensure accuracy and organization across all office records.
• Support front desk operations by answering multi-line phone systems with professional phone etiquette and greeting visitors courteously.
• Coordinate projects by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Utilize Google Workspace and Microsoft Office tools for document creation, transcription, and collaborative work.

Requirements

• Proven experience in office management or administrative roles with a strong background in clerical tasks.
• Demonstrated skills in event planning, project coordination, and executive administrative support.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping and financial record management.
• Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
• Strong typing skills along with experience in data entry and transcription.
• Knowledge of multi-line phone systems, calendar management (including Microsoft Outlook Calendar), and office filing systems.
• Exceptional customer service skills combined with professional phone etiquette.
• Computer literacy across various platforms with a keen eye for proofreading and detail-oriented work.
• Previous personal assistant or office experience is highly desirable to excel in this role. Join us as an Operations Assistant to be a key contributor to our vibrant team! Your proactive attitude and meticulous approach will help us achieve operational excellence while providing outstanding support to our staff and clients alike. This is more than just a job — it’s an opportunity to grow your career in a lively environment that values your talents!

Pay: $36.20 - $41.81 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person