Operations Assistant / Executive Assistant

Location: Dallas-Forney, Texas (Onsite)
Employment Type: FullTime
Compensation: $45,000 annually
Experience Required: 1-2 years
Industry: Real Estate + Property/Asset ManagementAbout UsAdvanced Asset Management delivers smart, datadriven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating highquality resident experiences. Our portfolio spans multifamily, affordable housing, buildtorent, and communitycentric living environments where operational excellence drives financial performance.We are modern, techenabled, peoplecentric, and driven by efficiency, transparency, and continuous improvement.Role OverviewWe are seeking a smart, sharp, highly organized Operations Assistant / Executive Assistant who wants to behandson in our operational environment. This person will support senior leadership while building operational systems across the functions, SOPs, checklists, improving performance workflows, coordinating with the respective teams and crossdepartmental efficiency structures that keep our teams aligned and our assets performing at their best.This role is ideal for someone early in their career (1-2 years' experience) who thrives in a fastpaced, modern, global and datadriven environment and wants real operational exposure in property management, not just desk work.Key ResponsibilitiesAssetProperty Operations Support

• Support operations teams in maintaining accuracy of data, dashboards, resident information, compliance documents, and property performance records.
• Assist in the coordination of inspections, compliance checks, resident communications, and maintenance documentation aligned with asset goals.
• Work with teams to ensure leasing activity, maintenance, and resident services stay aligned with AAM's bestpractice, techenabled operational model.

Operations ExcellenceProcess Development

• Develop, maintain, and optimize SOPs, process maps, standard workflows, and operational checklists across functional areas (leasing, maintenance, compliance, resident experience, reporting).
• Analyse gaps in processes and propose improvements that enhance efficiency, reduce turnaround time, and support realtime operational decisionmaking.
• Monitor routine operational tasks to ensure consistency, adherence to standards, and timely execution.

ExecutiveAdministrative Support

• Provide structured support to senior leadership including task/job coordination, followups, scheduling, documentation, and execution tracking.
• Prepare decks, summaries, reports, and process documentation aligned with organizational goals.
• Organize interdepartmental communication and ensure deliverables are completed accurately and on time.

QualityCompliance

• Track compliance requirements across affordable housing programs, HUD/LIHTC guidelines, audit readiness, or other regulatory needs as assigned (training provided).
• Help maintain 100% documentation accuracy across operational files.

CrossFunctional Coordination

• Collaborate with property operations, marketing, maintenance, and accounting teams.
• Support onboarding workflows for new hires by creating structured templates, guides, and process documentation.

Required Qualifications

• 1-2 years of experience in operations, administration, real estate, project support, or a related role.
• Excellent written and verbal communication skills.
• Strong organizational ability and attention to detail and quality.
• Techsavvy, with ability to learn new systems quickly (property management software, dashboards, checklists, portals, AI prompting).
• Processoriented mindset with ability to translate highlevel direction into actionable steps.
• Comfortable working handson in a dynamic, operational setting.
• High discretion, professionalism, and reliability.

Preferred (NicetoHave) Skills

• Exposure to real estate, property management, multifamily operations, HOA/association management, or administrative compliance support.
• Experience building SOPs, workflows, or checklists.
• Familiarity with analytics tools, dashboards, or project management systems.

Work Environment

• Onsite role supporting executives and operations teams.
• Fastpaced, improvementoriented environment with high standards of execution.
• Opportunity to work across multiple asset portfolios and functional teams.
• Growth opportunities for candidates who excel.
• The candidate needs to be in a driving distance to Forney, Texas

AAM Living is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, or any other protected status under applicable Texas and federal law.Employment with the Company is strictly "atwill." This means that either you or the Company may terminate the employment relationship at any time, with or without cause, and with or without prior notice. Nothing in this job description, any policies, handbooks, or verbal statements should be interpreted as creating a contract of employment for any specific duration or guaranteeing continued employment. The Company reserves the right to amend, modify, or revoke any policy, practice, or benefit at its sole discretion, consistent with applicable law.