Operations Associate

Operations Associate – Beyond Axis

About Beyond Axis

Beyond Axis curates ultra-luxury retreats for high-net-worth travelers — journeys that blend adventure with elegance. From the Arctic to the Andes, every Beyond Axis experience is a masterclass in curation, service, and style.

Role Overview

We’re seeking a highly organized, proactive, and well-spoken individual to support our founder and operations team in executing global retreats. This role demands excellent communication skills, attention to detail, and a genuine passion for travel and hospitality. You will coordinate with international partners, manage budgets, and ensure every on-ground detail runs seamlessly.

Key Responsibilities

Operations & Coordination

• Communicate effectively with international suppliers, hotels, and HNI clients.
• Take accurate notes during meetings and follow up on deliverables.
• Coordinate with accounting to track retreat budgets, spends, and margins.
• Maintain checklists, manifests, and logistics trackers for each retreat.

On-Ground Retreat Support

• Travel to destinations for Beyond Axis retreats to support the team.
• Assist in setting up hospitality lounges and guest touchpoints.
• Oversee décor, entertainment setups, and food service coordination.
• Manage gifting, registration desks, and on-site logistics.
• Ensure smooth day-to-day execution with local vendors and staff.

Admin & Communication

• Draft and proofread emails, itineraries, and client communications.
• Maintain guest data, passport/visa records, and supplier contact lists.
• Prepare expense reports, supplier payments, and reconciliation summaries.

Ideal Candidate Profile

• Holds a valid passport and is willing to travel internationally.
• Fluent in English — both spoken and written — with clear pronunciation.
• Highly efficient, detail-oriented, and organized.
• Comfortable in a fast-paced, high-expectation environment.
• Eager to learn and flexible to take on a wide range of tasks.
• Physically active and able to assist in on-site execution work.
• Prior experience in travel, hospitality, or events is an advantage but not mandatory.

Location: Mumbai (Hybrid)

Type: Full-Time

Reports To: Founder, Beyond Axis

To Apply:

Email your CV and a short note about why you’d be a great fit to preya@beyond-axis.com