Operations & Data Secretary

Operations & Data Secretary

Company Sector:

Industrial Procurement & Spare Parts Supply

Role Summary:

We are looking for a sharp Operations & Data Secretary to act as the central point for our team’s data and tasks. This role is not just about data entry; it’s about organizing our system, following up on employee tasks, and creating clear reports to help us track everything.

Key Responsibilities:

• Team Follow-up: Acting as a coordinator to ensure all employees provide the required information and update their tasks on time.

• Data Entry & Tracking: Entering order numbers and tracking the status of all orders from start to finish.

• Excel Mastery: Managing "Master Excel" files, ensuring they are always updated, and creating color-coded Dashboards and reports.

• System Organization: Organizing the internal system, preparing update sheets, and handling any administrative tasks as needed.

• Performance Reporting: Turning numbers into simple, visual reports that show the progress of work.

Requirements:

• Proven experience in Data Entry and Administrative Support.

• Advanced Excel Skills (Ability to create Dashboards, formulas, and professional formatting).

• Strong personality with excellent follow-up and "task-chasing" skills.

• Highly organized, tidy, and proactive (able to prepare things before being asked).

• Fluent in English (Written and Spoken).