Operations & Development Coordinator

POSITION OVERVIEW SUMMARY:

The Benton-Franklin Workforce Development Council (BFWDC) is seeking a highly motivated and detail-oriented Operations & Development Coordinator to provide comprehensive operations support to executive leadership, coordinate Board operations, and contribute directly to fundraising efforts through grant research and proposals support. This unique role blends high-level administrative coordination with responsibilities in grant development, event planning, and community engagement, playing a key role in advancing BFWDC’s mission to strengthen workforce development in Benton and Franklin Counties.

The ideal candidate is a skilled communicator, experienced in working with boards and public officials, and confident in producing high-quality written materials for external audiences, including funders and stakeholders.

MAJOR DUTIES AND RESPONSIBILITIES:

Executive and Administrative Support

• Provide high-level administrative support to the Executive Director and senior leadership.
• Manage calendars, travel, and internal communications; prepare reports, presentations, and meeting materials.
• Coordinate logistics for staff meetings, board functions, and executive events.
• Maintain organized electronic and paper filing systems, including sensitive and confidential materials.
• Act as a liaison between executive leadership, board members, and external partners.
• Assist in daily office operations including supply procurement, vendor coordination, mail handling, and facilities communication.

Board Functions

• Lead administrative functions related to Board and committee activities:
• Schedule and coordinate meetings, draft agendas, develop packets, and prepare formal minutes using Robert’s Rules of Order.
• Maintain Board records, terms, appointments, attendance, and compliance with bylaws and state regulations.
• Manage the Board Portal, onboard new members, and ensure consistent communication with Commissioners and Board Assistants.
• Coordinate resolutions with the county, applications, and Board member transitions in compliance with state and local policies.

Grant Writing Support & Fund Development

• Identify, research, and track grant opportunities from public and private sources aligned with BFWDC’s goals.
• Help draft compelling grant proposals and letters of inquiry in collaboration with BFWDC staff.
• Support post-award grant administration by tracking deadlines, collecting program data, and assisting with progress reports.
• Maintain accurate records of submitted proposals, funding status, and correspondence with funders.

Event Planning & Coordination

• Plan, coordinate, and execute BFWDC sponsored events, including board retreats, public meetings, and community events.
• Handle all event logistics: venue selection, budgeting, vendor coordination, catering, guest communications, and on-site execution.
• Collaborate with staff and community partners to ensure strategic alignment and strong community engagement.
• Track event-related expenses and performance metrics to evaluate effectiveness.

Branding and Social Media Functions

• Serve as BFWDC’s Brand and Media Designee to support social media management and public messaging.
• Update website content and create social media posts in alignment with the BFWDC initiatives.
• Coordinate media releases and external communications in partnership with staff and WorkSource system leadership.

WorkSource Columbia Basin Functions

• Assist the WorkSource System Coordinator with facility maintenance coordination, and media distribution.
• Support cross-functional teams as needed to maintain smooth operations at partner sites.

ADDITIONAL REQUIREMENTS/KNOWLEDGE/SKILLS/ABILITIES/ATTRIBUTES

• Ability to exercise professional discretion and handle sensitive or confidential information,
• Communicate professionally and effectively with Board Members and community members,
• Excellent organizational skills with the ability to balance priorities and meet deadlines,
• Ability to evaluate current processes and conduct research to propose changes to increase efficiency,
• Positive, professional demeanor when interacting with employees, Board Members, vendors, and other stakeholders,
• Thorough and accurate, with attention to detail and quality assurance focused,
• Self-starter, flexible, and resourceful, with a proactive approach to problem-solving,
• Ability to complete routine assignments with minimal supervision and consistency,
• Comfortable utilizing social media platforms and obtaining media release authorizations,
• Properly licensed and insured vehicle as well as a valid driver’s license required,
• The position may require some travel, with most being within the BFWDC region.

EDUCATION/EXPERIENCE

• Bachelor’s degree in business administration, communications, public relations, or a related field preferred.
• Minimum of 3 years’ experience as an executive assistant, with demonstrated grant writing and event planning expertise.
• Proficiency with office systems and procedures, as well as operation of standard office equipment
• Must be computer literate with advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, SharePoint, and Outlook), Adobe, DocuSign, and virtual conferencing (Teams/Zoom)
• Professional written and verbal communication skills; experience in collaborating effectively in a team environment.

HOW TO APPLY

All resumes must be submitted to the attention of: Cynthia N. Garcia, Benton-Franklin Workforce Development Council, 815 N. Kellogg Street, Suite C, Kennewick, WA 99336. Submissions can also be made via e-mail at admin@bf-wdc.org. All resumes must be received on or before November 21, 2025.

Disclaimer: This job description is not intended to be and should not be construed as an all-inclusive list of the responsibilities, skills, efforts or working conditions associated with the position of Operations and Development Coordinator.

ABOUT THE BENTON-FRANKLIN WORKFORCE DEVELOPMENT COUNCIL

The BFWDC is a regional leader in workforce development, dedicated to connecting job seekers with training and employment opportunities while supporting local businesses and economic growth in Benton and Franklin counties.

Job Type: Full-time

Pay: $27.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 3 years (Required)
• non-profit board: 2 years (Preferred)
• Workforce Development: 2 years (Preferred)

Location:

• Kennewick, WA 99336 (Preferred)

Work Location: In person