Operations & Executive Assistant

About the Role

We are looking for a highly organized, proactive Operations & Executive Assistant to support the founder and leadership team at Matrix Education Group. This role is ideal for someone who can balance people coordination, operational execution, and administrative oversight in a fast-growing education environment.

Key Responsibilities

1. Hiring & Onboarding Support

* Coordinate and conduct initial candidate interviews

* Manage hiring pipelines and candidate communication

* Lead onboarding processes for new hires (documentation, training coordination)

* Act as liaison between new hires and studio directors

2. Operations & Management Support

* Track projects, timelines, and internal deadlines

* Set up systems to ensure accountability across teams

* Coordinate communication between founder and studio directors

* Follow up on key action items and ensure execution

3. Administrative & Financial Oversight

* Review and track payments with accountant

* Assist in basic financial organization (invoices, payroll coordination)

* Ensure accuracy and timeliness of payments

* Support internal reporting and documentation

Qualifications

* 1+ year experience in admin, operations, HR, or coordination roles

* Strong organizational and time management skills

* Excellent communication (English required; Chinese is a plus)

* Detail-oriented with high accountability

* Comfortable working in a fast-paced, multi-project environment

* Proactive mindset — able to anticipate needs, not just follow instructions

What We’re Looking For

* Someone who can think like an operator, not just an assistant

* Strong sense of ownership and follow-through

* Ability to handle both people-facing tasks and backend coordination

* Long-term growth mindset (this role can expand into operations manager)

Pay: $20.00 - $30.00 per hour

Education:

• Bachelor's (Preferred)

Language:

• Mandarin (Preferred)

Location:

• Irvine, CA 92612 (Preferred)

Work Location: Hybrid remote in Irvine, CA 92612