Operations Executive - Events & Exhibition

About the company:

Media Fusion is a dynamic company based out of Dubai, UAE with a branch office in India. We have a host of different solutions as part of our portfolio. Publishing and events are our forte and we have been in the business for 17 years. We are growing rapidly and have several events taking place in a year - from awards to conferences and much more. MFX is our trade show arm, which organizes B2B trade shows. We are now launching two new trade shows in India.

Job Description:

We are looking for an Operations Executive for trade shows or exhibitions with 3 to 5 years of experience. You will play a pivotal role in ensuring the smooth execution of our trade shows in Dubai & India. You will be responsible for coordinating various aspects of event operations to ensure they run efficiently and meet client and company expectations. This role will involve liaising and working closely with our sales and marketing teams and the locations where we will be organizing the event.

Who we are looking for:

A candidate who can execute the below mentioned tasks and responsibilities efficiently and effectively.

Venue Logistics

• Coordinate with the venue to ensure timely setup and teardown of exhibition spaces and events.
• Manage floor plans, booth assignments, and ensure all exhibitors receive necessary information and support.
• Oversee the creation and distribution of event materials, including maps, schedules, and signage.

Vendor Coordination

• Liaise with suppliers, contractors, and service providers to arrange for booth construction, signage, lighting, and other event-related services.
• Negotiate and manage vendor contracts, budgets, and timelines.

Exhibitor Support

• Assist exhibitors with their logistical needs, including booth setup, utilities, and any special requirements.
• Act as a point of contact for exhibitors to address their queries and concerns.
• Create and distribute exhibitor manuals with all the information about the venue, event, additional orders, etc.

Health and Safety

• Implement safety protocols and emergency plans to ensure the well-being of all participants.
• Collaborate with relevant authorities to obtain necessary permits and approvals.

Event Planning & Execution:

• Collaborate with internal teams to understand event requirements and objectives.
• Coordinate all aspects of event logistics, from venue selection to transportation, F&B, and AV, Photography/Videography needs
• Identify and negotiate with vendors, contractors, and service providers, such as event venues, audio-visual providers, and other vendors.
• Manage the sourcing of event materials and promotional items and ensure vendors deliver services on time and within budget.
• Manage day-of event operations, overseeing all on-site activities, troubleshoot and resolve any issues that may arise during the event, ensuring a smooth experience.

Personal skills:

• You are easy-going, friendly and professional
• You are respectful of people, cultural attitudes, behaviors, and opinions
• You are open to out-of-the-box thinking and constructive criticism

What you will get:

• The opportunity to work in an organization that is dynamic and moving fast.
• A work culture that is known for respectful interaction, is professional and ethical.
• The opportunity to be recognized as a team player and an expert in your field.
• New challenges and new things to learn every day.

Qualifications

• Bachelor's degree in Event Management, Business, or a related field (preferred).
• Proven experience in event operations, preferably in the trade exhibition industry.
• Strong project management and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in event management software and Microsoft Office Suite.

If the above role aligns with your experience and skills, we encourage you to share your resume along with below details at hr@mediafusiongroup.com.

• Total Experience:
• Relevant Experience:
• Current Salary:
• Expected Salary:
• Notice Period:

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month