Operations Manager

Operations Manager

Reporting To: Principal/Head of School or School Business Manager

Summary: The Operations Manager leads all non-instructional, administrative, and facility functions of the Academy. The role is pivotal in ensuring a safe, supportive, and well-resourced environment for all students and staff, driving operational excellence, and ensuring compliance with all regulatory and statutory requirements.

Key Responsibilities

1. Facility & Site Management

• Health & Safety (H&S): Act as the lead for H&S compliance. Maintain and update risk assessments, manage all fire and safety systems, and coordinate required staff training.
• Maintenance & Security: Oversee the site/facilities team (or external contractors) to manage daily maintenance, repairs, cleaning, and groundskeeping. Implement and manage site security protocols, access control, and emergency response procedures (e.g., lockdown, fire drills).
• Projects: Manage small-to-medium scale facilities and capital projects, from scoping and budgeting to contractor selection and final sign-off.

2. Finance, Procurement, & Administration

• Procurement: Oversee the purchasing cycle, including raising purchase orders, obtaining quotes, managing vendor relationships, and ensuring best value for money for all supplies and services.
• Budget Support: Assist the Business Manager/Principal with budget preparation, monitor operational expenditure, and manage relevant budgets (e.g., facilities, supplies, catering).
• Administrative Oversight: Oversee the smooth running of the main school office, including front-of-house services, management of school data/records, and student admissions/enrollment administration.

3. Human Resources & Compliance Support

• Staff Administration: Support the Principal/HR team with non-instructional HR administration, including managing staff attendance/absence records, coordinating new staff induction logistics, and administering the payroll submission process.
• Single Central Register (SCR): Maintain the statutory SCR, ensuring all pre-employment and safeguarding checks for staff, volunteers, and regular contractors are complete and compliant.
• Policy & Data Compliance: Ensure the Academy's operations are compliant with relevant laws and regulations (e.g., Data Protection/GDPR, FOI requests), and assist with the development and review of all non-instructional policies.

4. Logistics & Event Management

• School Events: Coordinate the operational and logistical support for all major school events, including Parent Evenings, performances, sports days, and external lettings.
• Contract Management: Manage contracts for all key external services, such as catering, cleaning, security, and transportation, ensuring service levels are consistently met.
• IT Liaison: Act as the first point of contact and administrative lead for major IT-related incidents or projects, coordinating between the IT team and the wider staff.

Qualifications & Skills

Essential

• Proven experience (minimum 3 years) in an operations, facilities, or administrative leadership role, preferably within an educational environment.
• Demonstrable experience managing budgets and leading procurement processes.
• Strong knowledge of Health & Safety (H&S) requirements and compliance procedures.
• Exceptional organizational, time-management, and project management skills.
• Excellent written and verbal communication, with the ability to build effective working relationships with staff, contractors, parents, and students.

Desirable

• Professional qualification in Business Management, Facilities Management, or a related field.
• Certification in Health and Safety (e.g., IOSH or NEBOSH).
• Experience with school-specific systems, such as a Student Information System (SIS).

Must be able to join immediately**

Interested candidates can send their CV on WhatsApp: +973 66621566 ( No calls)

Job Type: Full-time

Pay: BD800.000 - BD1,500.000 per month