Operations Manager

Job Title: Operations Manager
Department: Administration & Leadership Team

Reports To: Executive Director

Salary Grade: G
FLSA: Exempt

First consideration: Thursday, June 18. Remain open until filled.

Essential Functions:

• Manage financials, accounting, state compliance, and reporting of the Library’s fiscal operations.

• Monitor expenditure of designated fund allocations.

• Record all financial transactions and reconcile all bank accounts monthly.

• Organize and maintain all financial records, monitor monthly tax collections, monitor banking transactions and transfers.

• Prepare and deposit weekly operating income.

• Coordinate the purchase of supplies for departments and monitor staff and department expenditures.

• Maintain accurate records of vendor contracts and documents.

• Participate in the development of the annual operating budget; advise the Executive Director based upon projected financial inflows and outflows for each fiscal year.

• Perform human resource functions and procedures.

• Initiate, process, and maintain all personnel records and actions for Library staff, including compensation and benefits administration.

• Prepare and submit biweekly timesheets for payroll.

• In consultation with the Executive Director and department supervisors, administer personnel actions (recruiting, selection, onboarding, evaluation termination, etc.)

• Assist with maintaining public records, based on the Public Libraries Records Retention Schedule.

• Develop and supervise the maintenance programs for the facility, vehicle, and other library furnishings and equipment.

• Supervise facilities and maintenance staff member.

• In consultation with the Executive Director, assist the LCO Board of Trustees.

• Assist the Treasurer with financial functions; prepare monthly financial reports, make recommendations, etc.

• Assist the Secretary with administrative functions; record and prepare meeting minutes.

• Provide input and assistance to the Executive Director in strategic and long-range planning, policy development, administrative oversight, and other projects as identified.

Specific Knowledge, Skills and Abilities Required:

• Proficient with Microsoft Office Suite, BambooHR, and QuickBooks.

• Advanced knowledge and understanding of general accounting principles, financial record keeping rules and procedures, and basic budget procedures.

• Advanced knowledge of human resources procedures including worker’s compensation, FMLA, and sunshine law.

• Understands the importance of handling confidential information and materials.

• Strong organizational skills, attention to detail, and ability to maintain accurate records.

• Excellent time management skills, ability to prioritize tasks, and meet deadlines.

• Ability to prepare, review, understand, and analyze financial and budget records.

• Ability to follow complex, multi-step procedures to complete tasks.

• Excellent written and verbal communication skills.

• Ability to work independently with minimum level of direct supervision.

Education and Experience:

• Bachelor’s degree in an appropriate field (such as business, accounting, finance, etc.) or any equivalent combination of experience, training, and/or education is required.

• Bookkeeping and accounting experience required.

• Experience with public libraries or government operations is preferred.

Physical and Working Conditions:

• Position requires bending, squatting, kneeling, and reaching from floor level to a height of six feet.

• Routine lifting and handling of library materials weighing up to 30 pounds and moving book carts up to 200 pounds.

• Ability to perform work at a computer terminal for extended periods of time.

Schedule: Primarily days, Monday through Friday. Must have a flexible schedule to work the occasional evening, weekend or beyond the regularly scheduled workday when necessary. Occasional travel in the local community is required.

Salary Range: $25.00 – 28.00 with excellent benefit package including health, dental, vision, and life insurance, paid leave (including holidays), and enrollment in Missouri LAGERS public pension.