Operations Manager/Executive Assistant

Operations Manager/ Executive Assistant Job Description

McCarty Davis (MD) is Commercial Real Estate business located in San Luis Obispo, California. We engage in Sales, Leasing and Investments of Commercial Real Estate Properties throughout the Central Coast from Buellton to Paso Robles.

Duties of the Operations Manager include providing support to our Brokers and agents, creation and upkeep of marketing materials, assisting in daily office needs, and managing our company’s general administrative activities. Strong interpersonal skills for phone communications and client interactions.

BROKER / AGENT SUPPORT (RESEARCH and TRANSACTION MANAGEMENT)

• Client and Listing Management: Create and maintain files for clients and listings including marketing and due diligence items
• File Closings: Summarize all transactions, invoice for work performed, clean up files.
• Contracts: Draft Letters of Intent and Contracts as needed

MARKETING

• Marketing Material Creation: Responsible for creating marketing for listings including brochures, coordinating photography and signage installation
• Web Site Updates: MD maintains a web presence on their own web site, the MLS, Loopnet, CREXI and Craigslist. Responsible to keep these sites updated including the creation of new listings, adding photographs and updating data as needed.
• Email Campaigns: MD markets to our database of clients through an email campaign management program called Campaign Monitor. Position is responsible for creating email campaigns, scheduling and sending to prospects. Responsible for updating and/or deleting contact information for clients.
• Social Media: Create and maintain a social media presence, including Instagram, Facebook and Linked-In.

OFFICE ADMINISTRATIVE TASKS

• Database: Responsible for adding and updating entries into our database
• Manage Office Workflow: Organization and maintenance of procedural workflows.
• Invoicing: Keep a list of accounts receivable
• Phones: Answer phones and take messages when in the office.
• Filing: Create and maintain property files for listings and client files for searches. File papers as necessary
• Errands: Run errands as necessary. Pick up Supplies.

POSITION REQUIREMENTS

• Requires at least 2 years work experience in an administrative function within an office setting.
• Experience in a Real Estate Firm is a plus, real estate license desirable.
• Experience with Microsoft Word, Excel, Outlook, Google Suites and Photoshop/Canva is a plus. We are a Mac based office.
• Strong time-management skills and ability to prioritize work, projects, and requests.
• Strong attention to detail and accuracy.
• Ability to work independently.
• Ability to establish and maintain effective working relationships.
• Must have a valid CA driver's license.
• Must have own car, clean driving record, and valid automobile insurance.
• Must be at least 21 years old.

Pay: From $30.00 per hour

Benefits:

• Flexible schedule

Work Location: In person