Operations Office Coordinator

Overview
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess excellent communication skills, a strong command of office management practices, and the ability to multitask effectively. As an Office Coordinator, you will be responsible for supporting daily administrative tasks, managing interactions with the teams, and maintaining a welcoming atmosphere for our employees

Major Job Duties

The Office Coordinator is an integral role in organizing and coordinating the day-to-day operations of the facilities in their assigned zone. This role also provides support to the site operators and the maintenance team.

Primary Responsibilities

• Assist in coordination of the daily operation and workflow

• Monitor operational data and generate reports to support the decision-making process

• Schedule and track maintenance activities to ensure equipment reliability and performance

• Receive customer work orders from the Office Manager and assign to the appropriate technicians in a timely manner

• Gather needed inventory requests from the field for orders

• Track and monitor upcoming deadlines for compliance requirements

• Ensure that hourly timecards are completed by the relevant employees at the end of each pay period

• Follow up on the satisfactory completion of customer work orders with our customers

• Manage the maintenance schedule to ensure the proper maintenance is completed in a timely manner

• All other duties as assigned

Education/Skills

• High School Diploma or Equivalent

• Intermediate skill with the Microsoft Office Suite of Software

• Ability to learn and effectively use a variety of software used in the water and wastewater space

• Strong telephone skills