Operations & Procurement Executive – Advertising & Events

Operations & Vendor Management Executive – Advertising & Events

Location : Abu Dhabi

Industry : Advertising, Exhibition Stands, Events & Interior Fit-Out

Job Summary

The Operations & Procurement Executive will independently manage vendor sourcing, partnership development, negotiation, purchasing, delivery coordination, and on-site execution support for advertising campaigns, exhibition stands, interior fit-outs, custom giveaways, and event setups.

The role requires a strong personality, leadership attitude, and the ability to control vendors, timelines, and quality under tight deadlines.

Key Responsibilities

1️.Vendor Sourcing & Strategic Tie-Ups

· Identify and onboard reliable vendors across

· Establish long-term partnerships and negotiated rate agreements

· Maintain approved vendor database

· Visit Vendor Office and Factories and maintain PR

2️. Negotiation & Commercial Control

· Negotiate best prices and payment terms

· Compare supplier quotations

· Ensure profitability margins

· Control cost leakages

· Handle vendor disputes professionally

3️. Procurement & Documentation

· Prepare and issue Purchase Orders (POs)

· Prepare delivery notes

· Monitor supplier invoices

· Track advance payments and balances

· Coordinate with accounts for payment releases

4️. Scheduling & Logistics Coordination

· Plan production timelines

· Schedule deliveries from vendors to site or client

· Coordinate transport & installation teams

· Ensure on-time material dispatch

· Monitor project progress

5️. Event & Exhibition Execution Support

· Assist in exhibition stand setup

· Supervise vendor teams on-site

· Coordinate last-minute requirements

· Ensure quality finishing before client handover

· Handle urgent site issues

6️. Freelancer & Manpower Sourcing

· Source designers (2D/3D)

· Hire fabrication teams

· Arrange event crew/promoters

· Manage temporary project manpower

Ideal Candidate ProfileExperience:

· 2–3 years in Advertising agency / Exhibition company / Interior fit-out company / Event management firm

Skills:

· Strong negotiation and persuasion ability

· Strong follow-up discipline

· Street-smart negotiator

· Confident, firm personality

· Ability to push vendors to meet deadlines & Knowledge of UAE supplier market

· Good understanding of materials & production processes

· Organized and deadline-driven

· Problem solver under pressure

• UAE driving license is a must

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• Do you have experience in working with an Advertisement Agency or an Interior Design Company ?

Education:

• Bachelor's (Preferred)

Experience:

• Procurement Executive in an Adv. Agency or Interior Design: 2 years (Required)
• UAE Experience in an Adv. Agency or Interior Design Company : 1 year (Required)

Language:

• and Write Excellent in English (Required)

License/Certification:

• UAE Driving License (Required)

Work Location: In person