Operations & Procurement Specialist

Job Title: Operations & Procurement Specialist (Advertising & Production)
Location: Abu Dhabi, UAE
Job Type: Full-Time

Job Summary:
We are a leading Advertising & Designing Agency in Abu Dhabi specializing in printing, signage, corporate giveaways, uniforms, events, exhibition stands, interiors, and fit-out works.

We are looking for an experienced Operations & Procurement Specialist to manage end-to-end procurement and operational coordination, ensuring timely sourcing, vendor management, cost control, and smooth project execution.

Key Responsibilities:

• Source and manage suppliers/vendors for the company works.
• Obtain 3 quotations, prepare comparison sheets, and negotiate best pricing and delivery terms.
• Coordinate for samples, approvals, and production follow-ups.
• Prepare and process LPOs (Local Purchase Orders) and maintain proper procurement documentation.
• Follow up with vendors until timely delivery and completion of orders in good condition.
• Coordinate with sales team, design team, and project team for smooth job execution.
• Conduct supplier visits, site visits, and field coordination as required.
• Ensure quality checking of materials/products before delivery or installation.
• Should be involved in on time site deliveries and installations.
• Prepare and submit all required documents for permits and approvals such as Municipality, Building Management, Maintenance Departments, etc.
• Maintain supplier database, quotation records, invoices, delivery notes, and procurement reports.
• Track and follow up vendor payments and maintain proper coordination with accounts/finance.
• Build and maintain strong vendor relationships within UAE and outside UAE if required.
• Handle multiple urgent projects under tight deadlines.

Requirements:

• Minimum 2–5 years UAE experience in procurement/operations.
• Experience in Advertising / Printing / Signage / Events / Exhibition / Fit-Out sector is highly preferred.
• Strong knowledge of UAE supplier market and vendor network.
• Excellent negotiation and cost control skills.
• Must be able to handle multiple tasks and work under pressure.
• Must have a valid UAE Driving.
• Good knowledge of computer software such as MS Office (Excel, Word), email communication, and procurement documentation.
• Knowledge of ERP/Accounting systems is a plus.
• Excellent communication skills in English.
• Candidates currently available in UAE preferred.
• Immediate joiners preferred.

Interested candidates may apply with updated CV mentioning UAE experience, current visa status, and notice period.

Pay: AED4,000.00 - AED5,000.00 per hour

Application Question(s):

• Do you have at least 2 years of UAE experience working as a Procurement Officer in an Advertising / Creative / Interiors company?

Education:

• Bachelor's (Required)

Experience:

• UAE Procurement Officer: 2 years (Required)

Language:

• English & Hindi (Required)

License/Certification:

• UAE Driving License (Required)

Location:

• Abu Dhabi (Required)

Work Location: In person