Operations Specialist

At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing. We believe massive scale through data-driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society. Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts. Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude. We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.

As an Operations Specialist at Skild AI, you will play a critical role in keeping our teams focused on high-impact strategic work by ensuring day-to-day operations run smoothly. You will work across facilities, vendors, and internal teams to keep projects moving forward, maintain operational excellence, and build scalable processes. This role is ideal for someone early in their career who thrives in a fast-paced environment, enjoys problem-solving, and is eager to learn the ins and outs of operations in a cutting-edge robotics and AI company.

• Support the Operations head in ensuring smooth functioning of internal operations
• Partner with the office manager to maintain an organized, and functional workspaces to maximize efficiency
• Ensure facilities needs are met proactively, addressing small issues before they become larger problems.
• Coordinate with external vendors and project manage works from initialisation to delivery
• Manage scheduling, access, and execution so that projects are completed without requiring executive oversight.
• Support the generation of operational and progress tracking materials (e.g., slide decks, reports, dashboards) for internal reviews.
• Consolidate inputs across teams and present data clearly to support decision-making.
• Identify inefficiencies in daily operations and propose improvements.
• Help design lightweight systems and processes that scale as the company grows.

• Minimum 1 years of full-time professional experience (operations, project coordination, customer success, or similar preferred).
• Strong organizational skills and attention to detail.
• Excellent communication and follow-through; able to keep tasks moving without being micromanaged.
• Comfortable working with vendors and internal technical teams.
• Ability to create clear and professional documentation and slide decks.
• Technical literacy (bonus if familiar with data tools, reporting, or technical workflows).