Operations Specialist 3

Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**All benefits are dependent upon eligibility.

The Experimental and Computational Engineering Group is seeking an Operations Specialist to provide document management support to multiple programs and projects, while integrating operational capabilities, requirements, and solutions across research and support organizations. This work supports the National Nuclear Security Administration (NNSA) at the Savannah River Site (SRS) in South Carolina.

The incumbent will be required to work independently, while in communication with Project Manager(s), to ensure efficiency and accuracy. The products that the incumbent produces will be pivotal in maintaining good standing with sponsors, both internal and external. The multiple responsibilities of this position will be completed concurrently with minimal supervision, appropriate prioritization of work, independent judgement, adjusting to new or changing situations, and recognizing the need for additional resources and when management attention is required. The incumbent’s primary responsibilities will be performed as part of an integrated project team supporting Project Managers and project staff.

Duties will include, but are not limited to, the following:

• Maintain situational awareness of operational needs and emerging regulatory requirements, providing analysis of options and recommendations to mitigate exposure to operational risk and reduce the frequency of operational upset conditions.
• Coordinate operations and performs duties within the DOE and appropriate regulatory agencies requirements.
• Document Management: Generate, issue, and track project documents, managing the production process for large technical documents. Establish an information and records storage and retrieval process utilizing PNNL and NNSA-based records management systems. Prioritize multiple responsibilities in meeting sponsor and PNNL-driven deadlines. Maintain knowledge of the continually changing operational environment and laboratory systems and procedures to ensure project managers and staff stay in compliance. Act as liaison between support organizations and Project Manager. Interact directly with sponsors and national laboratory and agency staff outside of PNNL. Identify, develop, and implement process improvements involving others, both internal to PNNL and involving projects for sponsors.
• Document Control Administrator (DCA): Responsibility for the design, development and administration of a document library repository and database in SharePoint.
• Verification of DOE Order, federal guide and procedure compliance, and state-mandated performance objectives identified for document control and records management.
• Support management and staff for development / preparation / configuration management / document review, document formatting and editing.
• Administration of shared folder information management/index maintenance and access designations.
• Tracking/issuing and maintaining inventory of spare computing equipment and accessories.
• Development of ad-hoc reports, correspondence, reviews, evaluations and presentations.
• Performance of technical and editorial document reviews, comment compilation, tracking and reporting of contractor deliverables.
• Compile and provide documentation for public release and Freedom of Information Act (FOIA) requests.
• Performance of document research and data compilation.
• Support department needs associated with organizing, scanning and cataloging classified documents.
• Development and preparation of drawings, process cartoons, diagrams, sketches and flowsheets.
• Administrator for conference rooms.

This position is located on-site at the Savannah River Site (SRS) in South Carolina.

• BS/BA and 5 years of relevant experience -OR-
• MS/MA or higher and 3 years of relevant experience

• Derivative Classifier and Reviewing Official (DC/RO).
• Familiarity with HCL Notes and Visio.
• Familiarity with SRS site tours, badging needs, and meeting set-up/agendas.
• Prior experience supporting Savannah River Site (SRS) and/or NNSA.
• Demonstrated organization skills, written and verbal communications skills.
• Ability to work effectively in a dynamic, fast-paced environment.
• Strong interpersonal skills.
• Demonstrated proficient use of multiple computer applications (Word, Access, Excel, PowerPoint, Outlook, SharePoint) and flexibility to adapt as software is introduced to the workplace.
• Extensive document control/records management background.

Not applicable.

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

• U.S. Citizenship
• Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
• Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.