OPS Event Assistant

OPS Event Assistant

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Event Planning & Logistics

• Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences
• Coordinate event timelines, room setup, seating, signage, registration, and materials
• Support event setup and breakdown (tables, chairs, displays, supplies)
• Assist with catering coordination, audiovisual needs, and space readiness
• Ensure event spaces are organized and prepared before guests arrive

Conference Room Management

• Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking
• Coordinate room configurations, technology checks, refreshments, and materials
• Support meetings and reset the space afterward
• Maintain conference room supplies and overall appearance

Guest Experience & Registration

• Welcome and assist attendees, speakers, and campus partners
• Manage check-in and registration processes
• Provide directions and ensure a positive guest experience
• Represent Astraeus in a professional and courteous manner

Administrative & Team Support

• Track RSVPs, attendance, and event supplies
• Prepare name tags, agendas, and communications
• Collaborate with staff, faculty, and student volunteers
• Serve as a positive ambassador for Astraeus and the University of Florida

$16.00 – $19.00 per hour; Commensurate with education and experience

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

• Interest in event planning, hospitality, communications, marketing, or the space industry
• Strong customer service and interpersonal skills
• Ability to manage multiple tasks in a fast-paced environment
• Experience with Microsoft Office, Canva, Qualtrics, Zoom, or event platforms is a plus
• Ability to lift and move light event materials as needed
• Previous customer service or campus involvement experience preferred

• In order to be considered, applicants must provide a cover letter, resume, and list of professional references.

• Application must be submitted by 11:55 p.m. (ET) of the posting end date.

• This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.

• A criminal background check is required.