Outdoor Assistant

Responsibilities:
- Assist in managing and maintaining office records, databases, and administrative files for easy accessibility.

- Handle procurement of office supplies, consumable items, and office electrical goods by coordinating with vendors and ensuring timely replenishment.

- Prepare and process Purchase Orders (POs), Goods Receipt Notes (GRNs), and Material Issuance Notes (MINs) in the ERP system accurately.

- Coordinate with service providers for the repair and maintenance of office equipment, including furniture, fixtures, electrical items, and IT-related tools.

- Ensure proper inventory management, including regular stock audits of supplies and consumables, and maintain accurate stock issuance records.

- Perform data entry, documentation, and digitization of records for administrative processes.

- Possess basic knowledge of electrical work to coordinate minor troubleshooting, maintenance activities, and vendor follow-ups effectively.

- Monitor and coordinate maintenance and repair schedules for company motorbikes, ensuring vehicles are in good condition.

- Provide logistical and operational support for seminars, meetings, training sessions, and official events, including venue setup and material arrangements.

- Support in vendor negotiations, obtaining quotes, and ensuring cost-effective procurement.

- Strong documentation, filing, and record-keeping abilities

- Basic understanding of finance-related administrative processes, invoice verification, and payment documentation.

- Coordinate with internal teams to address administrative issues promptly and ensure a smooth office environment.

- Ensure compliance with company administrative policies and procedures for all assigned tasks.

- Assist the admin team in ad-hoc tasks or special projects as required by management.

Requirements:
- 14 years of education

- At least 2-3 years of experience in a similar role

- Knowledge of local markets for purchasing

Required Skills:

- Proficiency in basic MS Office (Word & Excel)

Must know motorcycle riding with valid driving license

Work Location: In person