PA to CEO

Personal Assistant (PA) to Chairman

Reporting To:

Chairman

Job Purpose:

The Personal Assistant to the Chairman provides high-level administrative, personal, and organizational support to ensure the Chairman’s office operates efficiently and professionally. The role requires strong coordination, confidentiality, time management, and communication skills while handling both official and personal matters.

Key Responsibilities & Duties:

1. Administrative & Executive Support

Manage the Chairman’s daily schedule, calendar, and appointments.

Organize, prioritize, and monitor meetings, calls, and engagements.

Prepare agendas, briefing notes, and supporting documents for meetings.

Record, draft, and circulate Minutes of Meetings (MoM) and follow up on action items.

Maintain organized filing systems (physical and digital).

CEO office cleanliness and maintenance ensure from support staff

2. Travel & Ticketing Management

Arrange domestic and international travel, including:

Air tickets booking

Hotel reservations

Transportation and travel itineraries

Coordinate visa requirements and travel documentation.

Ensure cost-effective and timely travel arrangements.

3. Meeting & Scheduling Management

Schedule and coordinate:

Board meetings

Management meetings

Personal guests’ meetings

External stakeholders’ meetings

Coordinate meeting venues, refreshments, and required arrangements.

Ensure punctuality and smooth flow of all meetings.

4. Personal Assistance & Confidential Matters

Handle personal assignments and confidential matters for the Chairman with discretion.

Coordinate personal appointments, events, and engagements.

Manage communications related to personal guests and VIP visitors.

Act as a trusted point of contact for personal and professional correspondence.

5. Guest & Visitor Coordination

Schedule meetings for personal guests and high-profile visitors.

Ensure professional hospitality arrangements.

Coordinate with internal departments for guest-related requirements.

6. Communication & Coordination

Act as a liaison between the Chairman and:

Senior management

Internal departments

External partners and stakeholders

Handle emails, calls, and correspondence on behalf of the Chairman.

Ensure clear and timely communication of Chairman’s directives.

7. Confidentiality & Compliance

Maintain strict confidentiality of sensitive company and personal information.

Exercise sound judgment in handling private and official matters.

Ensure compliance with company policies and professional ethics.

Work Location: In person