Paralegal

Are you looking to make an impactful difference in your work, yourself, and your community? Why settle for just a job when you can land a career? At ICW Group, we are hiring team members who are ready to use their skills, curiosity, and drive to be part of our journey as we strive to transform the insurance carrier space. We're proud to be in business for over 50 years, and its change agents like yourself that will help us continue to deliver our mission to create the best insurance experience possible.

Headquartered in San Diego with regional offices located throughout the United States, ICW Group has been named for ten consecutive years as a Top 50 performing P&C organization offering the stability of a large, profitable and growing company combined with a focus on all things people. It's our team members who make us an employer of choice and the vibrant company we are today. We strive to make both our internal and external communities better everyday! Learn more about why you want to be here!

PURPOSE OF THE JOB

The purpose of this role is to provide paralegal and legal operations support to the Corporate Legal Department. This position helps ensure that the Company remains compliant with applicable state laws and regulatory requirements, that legal matters are properly addressed, and that contracts, corporate records, litigation files, and other legal documents are accurately maintained, stored, and managed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corporate Governance, Regulatory Compliance, and Records Management

• Performs corporate secretarial functions, including coordinating and preparing materials, records, signatures, and filings for Board meetings, corporate governance matters, and regulatory submissions.
• Prepares and files jurisdictional qualifications to do business, Secretary of State filings, and related entity management and corporate governance documents for all companies.
• Manages biographical affidavits, fingerprints and related regulatory documentation, as needed, for insurance companies.
• Maintains entity record books, minute books, organizational documents, resolutions, and related corporate records.
• Prepares, submits, and follows up on state filings.
• Researches regulatory filing requirements and communicates, in writing and orally, with the applicable department of insurance regarding filing requirements and other regulatory matters.
• Gathers electronic and physical signatures and provides notarization of documents, as needed.
• Maintains corporate equity information in the applicable online system.
• Identifies opportunities to improve governance processes, compliance tracking, recordkeeping, and overall legal and claims litigation operations.

Contract Administration and Legal Records Management:

• Maintains legal department files, corporate documents, certificates, and other governance and legal records.
• Reviews, prepares and maintains Nondisclosure Agreements (NDA) with third parties.
• Maintains all Certificates of Authority for all insurance companies in both physical and electronic repositories.
• Maintains licensing records and renewals for certain corporate entities and/or designated employees.
• Assist with cloud transition of Corporate Legal electronic file management system in creating standardized organization frameworks, procedures and instructions and continue to maintain and update files.
• Maintains information in matter management, contract management, e-billing, and other legal department systems, and supports ongoing system enhancements and process improvements.
• Assists with Legal Department compliance with record retention and destruction requirements.

Litigation Support:

• Maintains litigation files.
• Provides administrative support for subpoenas, complaints, service of process, and other legal notices received.
• Track legal department deadlines, calendaring, and document management.
• Assists with processing department invoices, including through applicable e-billing and e-payment systems.

SUPERVISORY RESPONSIBILITIES

This role does not have supervisory responsibilities.

EDUCATION AND EXPERIENCE

A bachelor’s degree with an emphasis in business administration or liberal arts (or equivalent) is preferred. Minimum 2-5 years’ related experience required.

CERTIFICATES, LICENSES, REGISTRATIONS

Paralegal certificate from an accredited program preferred

Notary Public certification required but can be obtained after hire

KNOWLEDGE AND SKILLS

• Proficient in use of Microsoft Office products, Docusign, Adobe and department matter management system
• Excited by the idea of innovating and driving efficiency in the delivery of legal services using AI legal tools
• Demonstrates interpersonal skills and ability to work effectively independently and with others
• Ability to handle multiple tasks simultaneously and re-prioritize on short time frames with supervisor input
• Ability to follow verbal and written instructions with precision and accuracy
• Effective communicator with strong writing and drafting skills
• Excellent analytical capabilities, organizational skills, and strong attention to detail and proofreading skills
• Ability to communicate clearly and operate with absolute discretion in a leadership-facing environment
• Experience supporting regulated insurance or other financial services entities strongly preferred

PHYSICAL REQUIREMENTS

No specific or unusual physical or environmental demands. The Team Member is regularly required to sit, walk, stand, talk, hear, use hands and fingers to perform repetitive hand and wrist movements to operate a computer, telephone, copier, and other standard office equipment, and occasionally lift and/or move items up to 15 pounds. The ability to remain stationary for extended periods, and the ability to move about an office environment and access files, documents, and workstations are required. Requires close visual acuity for computer work, reviewing documents, and performing detailed administrative tasks. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

WORK ENVIRONMENT

This position works from a standard climate-controlled office environment. The noise level is moderate with background white noise. Regular in-office attendance is required.

We are currently not offering employment sponsorship for this opportunity

#LI-JM1

#LI-Hybrid

The current range for this position is

$29.80 - $46.99

This range is exclusive of fringe benefits and potential bonuses. If hired at ICW Group, your final base salary compensation will be determined by factors unique to each candidate, including experience, education and the location of the role and considers employees performing substantially similar work.

WHY JOIN ICW GROUP?

• Challenging work and the ability to make a difference
• You will have a voice and feel a sense of belonging
• We offer a competitive benefits package, with generous medical, dental, and vision plans as well as 401K retirement plans and company match
• Bonus potential for all positions
• Paid Time Off
• Paid holidays throughout the calendar year
• Want to continue learning? We’ll support you 100%

ICW Group is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. ICW Group will not discriminate against an applicant or employee on the basis of race, color, religion, national origin, ancestry, sex/gender, age, physical or mental disability, military or veteran status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state or local law.

At ICW Group we offer a work environment that encourages entrepreneurialism and celebrates success. Our team members are hands-on contributors who are given the opportunity to make an impact. It's our people who make us an employer of choice and the vibrant company we are today.

Job Category: Administrative

Job Type: Full time

Req ID: JR101356