Paralegal/Legal Secretary (Part-Time)

Overview
Join our team as a Paralegal/Legal Secretary, where you will play a pivotal role in supporting the daily operations of a fast-paced legal office. This position focuses on managing correspondence, mail, dictation, and legal filings to ensure case documentation and communications are organized, accurate, and processed efficiently. You will contribute directly to matters involving hospitals, patients, and health insurance carriers, assisting with the resolution of medical billing and reimbursement issues. This is an exciting opportunity to be part of a collaborative environment while honing your skills at the intersection of law, healthcare, and patient advocacy.

What You’ll Do

_ Mail & Document Management_

• Sort, scan, and log incoming and outgoing mail, ensuring all items are routed or linked to the correct case in the case management system.
• Prepare, format, and send outgoing correspondence, ensuring accuracy, consistency, and adherence to formatting standards.
• Maintain organized digital and physical filing systems for active and closed cases.

_ Dictation & Document Preparation_

• Transcribe letters, memos, and notes from attorney dictation.
• Proofread outgoing correspondence for accuracy, proper grammar and completeness prior to mailing.

_ Legal Filing & Administrative Support_

• Assist with court filings (including e-filing).
• Assemble, label, and archive case files and exhibits.
• Maintain tracking logs for filings, mailings, and document submissions in the case management system.
• Provide clerical support for attorneys and analysts as needed.

_ General Office Support_

• Answer office telephone calls and transfer to appropriate staff, as needed.
• Organize received and outgoing mail daily.
• Assist with scheduling or calendar updates when requested.
• Perform light data entry or recordkeeping in the case management system.
• Coordinate other office needs as directed.

Basic Qualifications

• High school diploma or equivalent
• 3+ years of administrative or legal office experience
• Excellent attention to detail and task follow-through
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent writing skills for drafting correspondence and legal documents.

Preferred Qualifications

• Experience in a law firm or hospital billing setting
• Familiarity with HIPAA and proper medical record handling
• Associates degree in Office Administration or similar field
• Experience in project management within a legal context is advantageous.

Why You’ll Love It Here
You’ll join a collaborative, mission-driven team that helps hospitals and health systems recover payment for the critical care they provide. Our work directly supports patient access to healthcare by ensuring fair reimbursement from insurers and other responsible parties.

You’ll thrive here if you:

• Appreciate meaningful work that connects law, healthcare, and patient advocacy.
• Enjoy detail-oriented tasks that keep complex cases moving forward.
• Value a supportive environment that emphasizes accuracy, teamwork, and professional growth.
• Want flexibility and balance in a part-time role that still offers variety, challenge, and impact.

We believe in recognizing reliable, proactive team members and providing opportunities to expand your skills within a growing office.

Our Benefits Include:

• Competitive hourly compensation based on experience and performance.
• Flexible part-time schedule (20–30 hours/week) with consistent daytime hours.
• On-site, team-oriented work environment in our South Hills Pittsburgh office.
• Eligibility for periodic performance reviews and merit-based pay adjustments.
• Supportive leadership and a collaborative culture built on respect, accuracy, and accountability.

About Us
We are a law office specializing in hospital revenue recovery and healthcare reimbursement law. We represent leading hospitals and health systems across multiple states, assisting with the resolution of complex medical billing, coordination of benefits, estate, and insurance-related matters.

Our interdisciplinary team (attorneys, analysts, and support staff) works together to ensure that patients, providers, and insurers navigate the billing and reimbursement process efficiently and fairly. We take pride in combining legal expertise, operational precision, and strong client service to make a tangible difference in the healthcare community.

Job Type: Part-time

Pay: $21.00 - $28.00 per hour

Expected hours: 20 – 30 per week

Ability to Commute:

• Pittsburgh, PA 15236 (Required)

Ability to Relocate:

• Pittsburgh, PA 15236: Relocate before starting work (Required)

Work Location: In person