Part-Time Administrative Assistant to the Owner (1099 Contractor)

Part-Time Administrative Assistant to the Owner (1099 Contractor)

Granfield Consultants | Lowell, MA (Remote with Occasional In-Person Meetings)

Granfield Consultants is a small business consulting firm based in Lowell, MA, providing administrative and bookkeeping support to small businesses. We are seeking a highly organized, detail-oriented Administrative Assistant to directly support the Owner of the company as an independent contractor (1099).

This role is ideal for a proactive professional who is comfortable managing executive-level inboxes, communicating on behalf of leadership, and handling multiple priorities with discretion and accuracy.

Scope of Work / Key Responsibilities:

· Manage and respond to the Owner's email inbox on a daily basis, including drafting and sending responses on the Owner's behalf

· Prioritize, organize, and flag time-sensitive emails and requests

· Categorize clients' bank transactions in QuickBooks Online

· Complete clients' monthly bank and credit card reconciliations

· Support multiple client accounts and efficiently switch between systems

· Organize and manage documents across multiple cloud platforms (Dropbox, Box, iCloud, Google Drive, etc.)

· Work closely with the Owner and Office Manager on a daily basis

· Provide general administrative and operational support as needed

Contractor Requirements:

· Demonstrated experience with QuickBooks Online

· Experience completing bank and credit card reconciliations

· Must be highly detail-oriented

· Proficiency in Microsoft Outlook, Word, Excel, and OneNote

· Technologically proficient, including e-mail, smartphone use, and texting

· Strong multitasking and organizational skills

· Ability to act as a trusted representative of the Owner in written communication

· Excellent listening, written, and verbal communication skills

· Ability to work as a team member while managing independent responsibilities

· Positive attitude with a willingness to learn and adapt

· Must have your own reliable, working laptop

· Ability to maintain strict confidentiality of all client and company information

· Willingness to sign a confidentiality agreement due to access to sensitive financial and personal client data

Engagement Details:

· Independent contractor (1099) position

· Part-time with flexible hours

· Primarily remote, with occasional in-person meetings as needed

· Potential opportunity to transition to a W-2 employee role in the future, based on business needs and performance

This position requires professionalism, discretion, and the ability to think ahead. If you thrive in a role where you are trusted to manage communications, stay organized, and support business leadership directly, we would love to hear from you.

To apply, please submit your resume and a brief summary of your relevant experience.

Job Types: Part-time, Contract

Pay: $26.00 - $30.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Do you have a reliable working laptop/desktop computer (not referring to tablets or phones)?
• Are you willing to submit to a background check?
• Are you willing to sign an Independent Contractor Confidentiality, Non-Solicitation, IP Ownership, & Technology Use Agreement?

Experience:

• QuickBooks: 3 years (Required)

Work Location: Hybrid remote in Lowell, MA