Part-Time Development Services Assistant

Purpose of Classification

Purpose of Classification The purpose of this classification is to assist the Development Departments/Divisions (Building, Code Enforcement, Development Services, Economic Development, Engineering, Planning & Zoning, and Public Art) leadership team in the administrative functions of the departments/divisions. This role assists with permit processing, responds to inquiries, and performs clerical duties to maintain efficient operations. The assistant plays a crucial role in delivering high-quality service to residents, contractors, and businesses, ensuring compliance with municipal guidelines and regulations.

Essential Functions

Minimum Qualifications

MINIMUM QUALIFICATIONS:
High school diploma or equivalent; supplemented by one (1) year of general office/clerical experience involving personal computer operations and copying. Must possess and maintain a valid Florida Driver's license.
PREFERRED QUALIFICATIONS:
Familiarity with HTE computer software applications.
Familiarity with planning, zoning, or permitting processes is highly desirable.
Familiarity with scanners and scanning software, Laserfiche preferred.
Familiarity with Florida Public Records Law.

Supplemental Information

COMMUNICATION COMPETENCIES / K.S.A.'S:
The ability to communicate Department and City Goals, Policies, Strategic Plans, and other key information to employees and peers using multiple communication platforms including e-mail and social media.
Effectively communication with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review the status of work, exchange information, or resolve problems.
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals
Ability to prepare accurate and thorough written records and reports
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to communicate clearly and professionally with staff, residents, contractors, and other stakeholders.
Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.

KNOWLEDGE, SKILLS AND ABILITIES
General office and administrative procedures, with strong attention to detail.
Ability to handle large rolls of plans and prepare them for scanning.
Ability to use various software applications, including Microsoft Office Suite (Word, Excel, Outlook), and other software systems.
Skill in verbal communication and in preparing effective written communications and materials.
Prioritize and manage multiple tasks efficiently within timelines.
Establish and maintain positive working relationships with staff, external agencies, and the public.
Solve problems and assist customers effectively and professionally.

PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS:
Physical Ability:
Tasks require the ability to exert physical effort in sedentary to moderate work, but which involve kneeling, bending, and some lifting, carrying, pushing, and/or pulling of objects and materials of moderate weight (25 pounds). Tasks may involve extended periods at a keyboard or workstation.


Work Schedule:
This is a part-time position, typically requiring 28 hours per week. Flexibility in scheduling may be required based on departmental needs.

Sensory Requirements:
Tasks require the ability to perceive and discriminate sounds and visual cues or signals. Tasks require the ability to communicate orally.

Environmental Factors:
Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

PAY GRADE: 12