Part-time Executive/Personal Assistant to Cosmetics Start-up Entrepreneur

Entrepreneur in the Inland Empire seeks reliable, proactive Executive & Personal Assistant to support day-to-day operations while helping grow an expanding business. This is a part-time, hybrid role with flexible hours based on active projects, with strong potential to increase hours or transition into a full-time position over time. This position is ideal for someone who enjoys building structure, supporting a growing company, and wearing multiple hats in a dynamic environment.

Requirements

· Prior experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator

· Strong organizational and time-management skills

· Comfortable working independently with minimal oversight

· Excellent written and verbal communication skills

· Tech-savvy (Google Workspace, Microsoft Office, project management tools)

· Detail-oriented with strong follow-through

· Professional, discreet, and adaptable

· Reliable transportation for occasional in-person needs

Responsibilities

· Manage calendar, scheduling, and meeting coordination

· Draft and respond to emails and correspondence

· Prepare meeting materials, agendas, and follow-up notes

· Track tasks, deadlines, and key business priorities

· Assist with project coordination and workflow management

· Proficient in data analytics and invoices

· Conduct research (vendors, marketing opportunities, tools, partnerships)

· Help implement systems to improve organization and efficiency

· Support light bookkeeping, invoicing, or expense tracking as needed

· Assist with travel planning and itinerary preparation

· Handle occasional personal errands or appointments

· Support organization of documents and records

· Maintain organized digital filing systems

· Coordinate with vendors and service providers

· Provide ad hoc support as new projects arise

20 hrs/week (may vary)

Hybrid: combination of remote and in-person

$50/hr