Part-Time Office Assistant

The Downtown Alameda Business Association (DABA) is seeking a dependable, detail-oriented Part-Time Office Assistant to support our Executive Director and team in serving Downtown Alameda businesses, members, and visitors. This role is ideal for someone who enjoys variety, community-focused work, and supporting small businesses in a lively downtown environment.

Schedule

• Part-time, hourly
• Approximately 15–20 hours per week
• Primarily weekdays, with some evenings and weekends required, especially during events

Key Responsibilities

Bookkeeping Support

• Enter approved invoices, debit card purchases, and occasional deposits into QuickBooks
• Organize and file financial and expenditure documents
• Assist with other financial transaction tasks as directed

Event Support

• Verify and track event supply inventory
• Assemble promotional packets and event materials
• Provide on-site support for DABA-produced events
• Assist with major annual events, including the Art & Wine Fair (last Saturday & Sunday of July)

Member Services

• Maintain and verify business member and membership records
• Assist with member communications and outreach
• Distribute flyers and promotional materials to Downtown businesses
• Conduct scheduled Alameda Avenue and district walk-throughs; record conditions and report maintenance or signage needs

General Administrative Support

• Maintain and organize office supplies; recommend reorders as needed
• Attend committee or event meetings, or review notes, to support follow-up tasks
• Provide general administrative support to the Executive Director, Event Coordinators, and Downtown members and other duties as assigned

Qualifications

• Proficiency with Google Workspace (especially Google Sheets and Docs)
• QuickBooks data entry experience
• Basic bookkeeping or accounting knowledge
• Strong English grammar, spelling, and communication skills
• Highly organized, detail-oriented, and able to work independently

Preferred:

• Multi-lingual abilities
• Experience working with small businesses or community organizations

Work Environment

• Combination of office-based and on-street work within the Downtown Alameda district
• Outdoor work and weekend hours during events

Job Type: Part-time

Pay: $21.00 - $24.00 per hour

Expected hours: 15 – 20 per week

Work Location: Hybrid remote in Alameda, CA 94501