Part time Receptionist / Administrative Assistant

Job Summary
We are seeking an energetic and detail-oriented Part-time Receptionist / Administrative Assistant to join our dynamic team. This role is vital in creating a welcoming environment for visitors and providing essential administrative support to ensure smooth office operations. The ideal candidate will possess excellent communication skills, be highly organized, and thrive in a fast-paced setting. This position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors warmly and professionally, directing them appropriately and managing front desk duties with enthusiasm.
• Operate multi-line phone systems efficiently, answering inquiries, transferring calls, and taking detailed messages.
• Manage appointment scheduling and calendar organization using digital tools such as Google Workspace or Microsoft Outlook.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all correspondence.
• Provide exceptional customer service by addressing questions promptly and supporting clients or guests with their needs.
• Assist with clerical tasks such as typing reports, preparing correspondence, and supporting personal assistant duties as needed.

Experience

• Prior office or administrative experience is preferred, demonstrating familiarity with front desk operations and clerical responsibilities.
• Proven ability to handle multi-line phone systems with professionalism and excellent phone etiquette.
• Bilingual skills are highly desirable to effectively communicate with diverse clients and team members.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic data entry skills.
• Experience with office management software such as QuickBooks is a plus, along with organizational skills that ensure efficient workflow.
• Demonstrated ability to prioritize tasks effectively using time management techniques in a busy environment.
• Previous customer service experience that highlights your ability to support clients courteously and professionally. Join us in creating a vibrant workplace where your organizational talents shine! This part-time role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.

Pay: From $16.00 per hour

Work Location: In person