Partnership Coordinator

The Partnership Coordinator - Business Development is responsible for developing, maintaining, and managing strategic partnerships while ensuring smooth coordination between applicants, partners, and internal teams. This role focuses on partner acquisition, applicant coordination, document compliance, deployment support, contract verification, risk mitigation, and business development activities that contribute to the company's growth objectives.

The position serves as a key liaison between applicants, recruitment partners, employers, and internal departments to ensure successful applicant submissions, deployment processes, and partnership management. The role is also expected to leverage AI-powered tools and modern technologies to improve efficiency, productivity, communication, contract review, research, and administrative operations.

Key ResponsibilitiesPartnership Development & Business Growth

• Identify, research, and engage prospective recruitment and business partners through Google Search, LinkedIn, Facebook, Instagram, industry directories, and other relevant platforms.
• Conduct outreach through WhatsApp, email, phone calls, social media messaging, and other approved communication channels.
• Build, maintain, and strengthen relationships with existing and prospective partners.
• Monitor and achieve quarterly partnership acquisition and performance targets.
• Maintain accurate records of partner interactions, agreements, opportunities, and follow-up activities.
• Support partnership negotiations, onboarding, and relationship management initiatives.

Applicant & Partner Coordination

• Act as the primary liaison between applicants, recruitment partners, employers, and internal departments.
• Coordinate applicant submissions and ensure timely delivery of candidate profiles and supporting documents.
• Monitor applicant progress from sourcing, submission, interview scheduling, approval, deployment, departure, and arrival.
• Follow up with partners regarding candidate status, feedback, and deployment timelines.
• Ensure all stakeholders receive timely updates and communications.

Documentation & Compliance Coordination

• Coordinate closely with the Documentation Team to ensure applicants complete all required documentation.
• Track document completion status and follow up on pending or missing requirements.
• Verify document accuracy, completeness, and compliance with partner and employer requirements.
• Escalate documentation issues and coordinate timely resolutions.

Contract Review & Risk Management

• Review partnership agreements, recruitment agreements, service contracts, and related documents for completeness and compliance.
• Conduct preliminary contract verification and identify potential risks, inconsistencies, unfavorable terms, or compliance concerns.
• Coordinate with management regarding contract concerns and recommendations before execution.
• Evaluate prospective partners to minimize operational, financial, legal, and reputational risks.
• Monitor partnership activities and deployment processes to identify and mitigate potential issues.
• Maintain awareness of industry best practices and compliance requirements.

Deployment Coordination

• Monitor candidate deployment timelines and key milestones.
• Coordinate departure and arrival updates with applicants, partners, and relevant stakeholders.
• Ensure all deployment requirements are completed before travel.
• Track deployment status and maintain accurate records.

Administrative & Reporting Functions

• Prepare reports on partnership performance, applicant status, deployment progress, risks, and business development activities.
• Maintain organized databases, trackers, and documentation systems.
• Schedule meetings, prepare correspondence, and document action items.
• Support management with administrative and operational coordination tasks.
• Assist in developing and improving processes, SOPs, templates, and workflows.

AI & Process Optimization

• Utilize AI-powered tools to increase productivity, improve accuracy, and reduce administrative workload.
• Use AI to draft and review emails, reports, proposals, presentations, partnership documents, and business correspondence.
• Leverage AI for contract analysis, risk identification, compliance checks, and document verification.
• Utilize AI-assisted research tools to identify prospective partners, analyze markets, and generate business leads more efficiently.
• Use AI to summarize meetings, create action plans, track follow-ups, and generate reports.
• Automate repetitive administrative tasks whenever possible.
• Continuously identify opportunities to improve workflows, reduce turnaround times, and enhance operational efficiency through technology and automation.
• Stay updated on emerging AI technologies and recommend practical applications that improve business development and operational performance.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Human Resources, International Relations, Communications, Law, or a related field.
• Experience in business development, partnership management, recruitment, manpower services, applicant processing, deployment coordination, or related industries is preferred.
• Experience reviewing contracts, agreements, or compliance-related documents is an advantage.
• Familiarity with AI tools such as ChatGPT, Gemini, Copilot, Claude, or similar platforms is highly preferred.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects, stakeholders, and deadlines simultaneously.
• Ability to work effectively under pressure in a fast-paced environment.
• Capable of handling urgent issues, changing priorities, and high-volume workloads while maintaining professionalism and accuracy.

Key Competencies

• Partnership Development
• Business Development
• Partner Relationship Management
• Contract Review & Verification
• Risk Assessment & Mitigation
• Applicant & Partner Coordination
• Documentation Compliance
• Deployment Coordination
• Stakeholder Management
• AI & Digital Tool Proficiency
• Administrative Management
• Research & Lead Generation
• Reporting & Data Analysis
• Communication & Negotiation
• Process Improvement
• Time Management
• Multitasking
• Problem Solving
• Adaptability
• Resilience
• Ability to Work Under Pressure

Key Performance Indicators (KPIs)

• Achievement of quarterly partnership acquisition targets.
• Growth and retention of active partnerships.
• Timely submission and deployment of applicants.
• Percentage of applicants with complete documentation before submission.
• Reduction of partnership, compliance, and deployment-related risks.
• Partner responsiveness and satisfaction.
• Accuracy and timeliness of reports and administrative deliverables.
• Effective utilization of AI and automation tools to improve efficiency and productivity.
• Reduction in processing and administrative turnaround times through process improvements and technology adoption.

Pay: KD250.000 - KD300.000 per month

Work Location: In person