Payroll and HR Coordinator

Key Responsibilities

1. Payroll Administration

• Prepare and process payroll, ensuring accuracy of wages, deductions, and withholdings.
• Collect and maintain payroll and employment records
• Review and reconcile timekeeping records; resolve discrepancies.
• Maintain payroll system data and ensure compliance with applicable labor laws and internal policies.
• Respond to employee inquiries regarding payroll, taxes, and deductions.
• Work with Finance to align payroll costs with financial reporting and audits.
• Manage billing/invoicing for payroll and benefits.
• Generate and distribute regular payroll reports (labor cost, overtime, accruals).
• Maintain quarterly and annual payroll filings (W-2s, 1099s, etc.) in collaboration with finance/accounting teams.

2. Human Resources

• Facilitate internal recruitment
• Update and maintain HR templates and documents
• File maintenance and organization
• Gather, organize, and reconcile employment and payroll records for annual internal and external audits.
• Provide guidance on time entry, PTO balances, and payroll-related policies.
• Assist HR Manager in the administration of benefit administration.

3. Corporate Administration

• Support legal counsel with corporate registrations, licenses, and renewals.
• Maintain corporate ownership documentation and corporate organizational charts and listings, along with Officer information

Qualifications

• Associate or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred.
• 2-4 years’ progressive experience in payroll administration or HR coordination
• Experience with Paylocity a plus
• Familiarity with accounting principles and financial reporting preferred
• Strong attention to detail, accuracy, and data integrity
• Excellent organizational and time management skills
• Proficiency in Microsoft Office suite
• Ability to handle confidential information with integrity and professionalism
• Strong interpersonal communication skills; customer service orientation.

Core Competencies

· Accuracy and Accountability: demonstrates thoroughness and reliability in managing financial and employee data

· Collaboration: Works effectively with cross-functional teams, including Finance, HR, and Operations

· Confidentiality: Exercises discretion in handling sensitive employee and company information.

· Problem-Solving: Approaches issues methodically and offers sound, compliant solutions.

Physical Requirements & Work Environment

· Remain in a stationary position for extended periods of time.

· Constantly operate a computer and other office productivity equipment.

· Occasionally move about the office to access files, supplies, or office equipment.

· Communicate effectively with employees and external partners via phone, email, and in-person.

· Occasionally lift or move objects up to 10–15 pounds (such as files, binders, or office materials)

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Paylocity: 1 year (Preferred)

Work Location: Hybrid remote in Albany, NY 12204